Executive Secretary to Directors | Admin & Logistics

Phaki Personnel; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Phaki Personnel in Gauteng is seeking a capable secretary/receptionist to support Directors with diary management, meeting coordination, and document preparation. You will handle calls, type documents, and manage office logistics to ensure smooth daily operations.

The role also covers administrative duties, travel arrangements, expense processing, procurement support, and preparation of packs and minutes for Director meetings. Applications from designated groups are encouraged.

Responsibilities

• Secretarial/receptionist support: Receives telephone calls and refers the calls to the correct players.
• Administrative Support: Format submissions, memos and other documents; maintain workflow and filing system; respond to queries; track progress and provide feedback to the Directors.
• Logistical Support: Liaise with travel agencies to arrange travelling and accommodation; organise meetings and events; process travel claims.
• Financial administration support: Receive monthly expenditure; process procurement; arrange petty cash and ensure compliance with processes.

Job description

Phaki Personnel in Gauteng is seeking a capable secretary/receptionist to support Directors with diary management, meeting coordination, and document preparation. You will handle calls, type documents, and manage office logistics to ensure smooth daily operations.

The role also covers administrative duties, travel arrangements, expense processing, procurement support, and preparation of packs and minutes for Director meetings. Applications from designated groups are encouraged.