Director's Executive Secretary & Admin Coordinator

EdUpStairs; Pretoria; On-site; ZAR 237,000 - 280,000; Full time

Job summary

EdUpStairs in Pretoria is seeking a secretary to provide high-level secretarial support to the Director. The role requires formal Grade 12/NQF Level 4 and strong PC skills (MS Word, Excel, PowerPoint).

You will handle calls, diary management, travel arrangements, invoicing, minutes, filing, and communications with dignity and discretion. Reliable, well-organised, and able to interact across levels are essential.

Qualifications

• Grade 12/NQF Level 4 required.
• Secretarial experience will be an advantage.
• Proficient in MS Word, Excel and PowerPoint.
• Strong communication and interpersonal skills.
• Reliable and discreet.
• Ability to liaise with people at different levels.

Responsibilities

• Provide secretarial support to the Director.
• Manage telephone calls and route to the correct role.
• Record appointments and maintain the Director's diary.
• Operate office equipment (fax, photocopier).
• Arrange travel for the Chief Director and handle travel/subsistence claims.
• Prepare routine correspondence and minutes.
• Maintain filing systems and handle director’s leave and procurement of standard items.
• Manage correspondences in/out of the Director’s office.

Skills

Communication

Interpersonal skills

Organisation

Reliability

Discretion

Telephone etiquette

Language skills

Education

Grade 12 / NQF Level 4

Tools

MS Word

MS Excel

PowerPoint

Job description

EdUpStairs in Pretoria is seeking a secretary to provide high-level secretarial support to the Director. The role requires formal Grade 12/NQF Level 4 and strong PC skills (MS Word, Excel, PowerPoint).

You will handle calls, diary management, travel arrangements, invoicing, minutes, filing, and communications with dignity and discretion. Reliable, well-organised, and able to interact across levels are essential.