Executive Personal Assistant - Sport Development

Department of Sports Arts Culture and Recreation; Johannesburg; On-site; ZAR 304,000 - 372,000; Full time

Job summary

Department of Sports Arts Culture and Recreation in Johannesburg seeks a Personal Assistant: Sport Development to provide comprehensive secretarial and administrative support to the manager. You will manage leave, telephone accounts, travel claims, invoices, and correspondence, while maintaining filing systems and meeting preparation.

You will coordinate procurement of standard items, handle documentation, and ensure compliance with prescripts and policies.

Qualifications

• Must have Grade 12 certificate and a 3-year tertiary qualification (Degree/B-Tech/National Diploma/NQF 6/7) or Secretariat Diploma.
• Minimum 3 years’ experience rendering support to senior management.
• Excellent communication with diverse stakeholders; telephone etiquette and professional demeanour.

Responsibilities

• Provide secretarial/receptionist support to the manager and administrative support to the unit.
• Manage leave registers and telephone accounts; handle clerical tasks for the manager.
• Process travel and subsistence claims and unit invoices; assist with minutes and routine correspondence.
• Record keeping, filing of documents, and distribution of incoming/outgoing documents.
• Procure standard items (stationery, refreshments) and assist with meeting preparations.
• Remain up to date with prescripts/policies; ensure efficient support to management.

Skills

Communication

Telephone etiquette

Analytical skills

Project management

Report writing

Problem solving

Computer literacy

Organizational skills

Reliability

Written communication

Tact & discretion

Policy knowledge

Financial administration

Education

Grade 12 certificate

Degree/B-Tech/National Diploma (NQF 6/7) Secretariat Diploma

Job description

Department of Sports Arts Culture and Recreation in Johannesburg seeks a Personal Assistant: Sport Development to provide comprehensive secretarial and administrative support to the manager. You will manage leave, telephone accounts, travel claims, invoices, and correspondence, while maintaining filing systems and meeting preparation.

You will coordinate procurement of standard items, handle documentation, and ensure compliance with prescripts and policies.