Personal Assistant to Directors: Diary, Travel & Meetings

Boardroom Appointments; Johannesburg; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Boardroom Appointments in Johannesburg seeks a dedicated Personal Assistant to provide daily support to non-executive directors and senior management. You will manage diaries, prepare reports, coordinate travel, and ensure day-to-day administrative excellence across the division.

Ideal candidates have PA experience supporting management, strong MS Office skills, and the ability to handle confidential information in a fast-paced environment with senior stakeholders.

Qualifications

• Strong attention to detail with commitment to confidentiality.
• High computer literacy with Word, PowerPoint, and Outlook; basic Excel.
• Excellent typing and strong written and verbal communication abilities.
• Ability to organise, prioritise, and resolve problems effectively.
• Confident interaction at a senior level while maintaining confidentiality.
• Proven ability to work collaboratively in a fast-paced environment.
• Relevant experience as a personal assistant supporting management and teams.
• Relevant qualification in administration or a related field.

Responsibilities

• Manage diaries and schedule appointments.
• Organise filing and minute-taking.
• Screen and direct calls appropriately.
• Prepare reports and presentations.
• Type and format documents, primarily in Word and PowerPoint.
• Manage emails and correspondence.
• Arrange local and international travel.
• Coordinate external off-sites and strategy sessions.
• Organise and attend meetings, ensuring materials are prepared.
• Source and order stationery and office equipment.
• Coordinate and manage projects.
• Resolve queries and handle various ad-hoc responsibilities within the division.
• Compile electronic meeting packs and reports according to the style guide.
• Prepare meeting agendas and coordinate the signing of resolutions.
• Ensure timely delivery of documents (internal and external).
• Maintain statutory company registers and prepare documents for AGMs.
• Assist with certification of documents, including stamping and dating.
• Confirm directors' availability weekly.
• Support other directorships and declaration of interest schedules.
• Answer general queries related to company documentation.
• Act as a team resource to assist company secretaries, other PAs, and support staff.

Skills

Attention to detail

Confidentiality

Word

PowerPoint

Outlook

Excel (basic)

Typing

Communication

Organisation & prioritisation

Senior-level interaction

Team collaboration

PA experience

Education

Administration or related field

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

Job description

The primary objective of this role is to provide daily personal assistant and administrative support to non-executive directors.

Key Responsibilities

Manage diaries and schedule appointments.

Organise filing and minute-taking.

Screen and direct calls appropriately.

Prepare reports and presentations.

Type and format documents, primarily in Word and PowerPoint.

Manage emails and correspondence.

Arrange local and international travel.

Coordinate external off-sites and strategy sessions.

Organise and attend meetings, ensuring all necessary materials are prepared.

Source and order stationery and office equipment.

Coordinate and manage projects.

Resolve queries and handle various ad-hoc responsibilities within the division.

Compile electronic meeting packs and reports according to the style guide.

Prepare meeting agendas and coordinate the signing of resolutions.

Ensure timely delivery of documents (internal and external).

Maintain statutory company registers and prepare documents for AGMs.

Assist with the certification of documents, including stamping and dating.

Confirm directors' availability on a weekly basis.

Support other directorships and declaration of interest schedules.

Answer general queries related to company documentation.

Act as a team resource to assist company secretaries, other PAs, and support staff.

Experience, Skills, and Capabilities

Strong attention to detail and a commitment to confidentiality.

High computer literacy with strong skills in Word, PowerPoint, and Outlook; basic Excel knowledge is advantageous.

Excellent typing skills and strong written and verbal communication abilities.

Ability to organise, prioritise, and resolve problems effectively.

Comfortable interacting at a senior level while maintaining confidentiality.

Proven ability to work collaboratively in a fast-paced environment.

Relevant experience as a personal assistant supporting management and teams.

Relevant qualification in administration or a related field.

What We Value

We seek creative, talented people with passion, energy, and stamina, who collaborate unselfishly.