Executive Personal Assistant & Admin Coordinator

EdUpStairs; Pretoria; On-site; ZAR 190,000 - 260,000; Full time

Job summary

EdUpStairs is seeking a Personal Assistant with a minimum of a 3-year tertiary qualification (NQF 06) or National Diploma in Secretarial, Public Management, Public Administration, Business Management, Management, Office Support or related fields as recognised by SAQA.

The role requires strong governance, document management and communication skills. The PA will prioritise appointments, manage diaries, coordinate travel and prepare reports while maintaining filing systems and confidentiality.

Qualifications

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Secretarial, Public Management, Public Administration, Business Management, Management, Office Support, Management Assistant or related as recognised by SAQA.
• Relevant years of experience in office administration, as a clerk, assistant officer or administrative assistant.
• A valid driver's license.
• Understanding of policies, governance/secretarial protocol, document management and archiving, planning, organising and coordinating.
• Good computer skills, report writing, time management and minute-taking are strengths.
• Understanding of financial matters.
• Skills in communication, interpersonal relations, and Microsoft Office.
• Organisational, budgeting, financial management, time management, planning, problem-solving, decision-making, technical proficiency and leadership skills.

Responsibilities

• Prioritise and schedule appointments, meetings and conferences.
• Act as a first point of contact, dealing with correspondence and phone calls.
• Manage diaries and organise meetings and appointments.
• Manage access control to the manager/executive.
• Book and arrange travel, transport and accommodation.
• Organise events and conferences.
• Remind the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Manage databases and filing systems.
• Implement and maintain procedures/administrative systems.
• Liaise with staff, suppliers and clients.
• Collate and file expenses.
• Conduct research and write reports on behalf of the manager.

Skills

Communication

Interpersonal relations

Planning

Problem solving

Leadership

Time management

Organizational skills

Report writing

Decision making

Education

NQF Level 06 / National Diploma in Secretarial / Public Administration, Business Management or related

Tools

MS Word

MS Excel

MS PowerPoint

Microsoft Office

Job description

EdUpStairs is seeking a Personal Assistant with a minimum of a 3-year tertiary qualification (NQF 06) or National Diploma in Secretarial, Public Management, Public Administration, Business Management, Management, Office Support or related fields as recognised by SAQA.

The role requires strong governance, document management and communication skills. The PA will prioritise appointments, manage diaries, coordinate travel and prepare reports while maintaining filing systems and confidentiality.