Executive PA

Recruitpro Solutions; Gauteng; On-site; ZAR 360,000 - 520,000; Full time

Job summary

Recruitpro Solutions is seeking an experienced Executive PA to support the MD/COO with diary management, travel arrangements, and executive communications.

You will maintain documentation, coordinate meetings (EXCOM/OPSCO), and liaise with senior clients and partners, ensuring confidentiality and professional standards. The ideal candidate holds a degree in Business Admin or Office Management, 5+ years in executive support, and strong MS Office/Teams/Zoom skills.

Qualifications

• Grade 12 / Matric.
• Degree in Business Administration, Office Management, or related field.
• Minimum 5 years' experience in an Executive PA role.
• Proven experience in executive-level support, diary management, and travel coordination.
• Advanced MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in Teams, Zoom, project management software, and digital expense/travel platforms.
• Strong written and verbal communication skills.
• High level of discretion and professionalism with confidential information.
• Certification in Secretarial Studies or Project Management (advantageous).

Responsibilities

• Follow up on instructions, reports, actions, and feedback from managers on behalf of the MD/COO.
• Take minutes at executive meetings, including EXCOM and OPSCO.
• Arrange international travel, including visas, flights, itineraries, forex, and accommodation.
• Prepare professional, well-structured presentations aligned with corporate branding.
• Maintain and organise executive documentation, reports, contracts, and legal records.
• Manage catering and hosting of company guests, including accommodation and transport.
• Handle general correspondence, reports, and communications.
• Administer credit card reconciliations and expense claims.
• Manage executive kitchen supplies and document deliveries as needed.
• Assist management with ad hoc projects and requests.
• Liaise with board members, senior clients, and external partners.
• Handle urgent executive requests and manage disruptions effectively.

Skills

Diary management

Written communication

Organisational skills

Discretion

Education

Bachelor's degree in Business Administration / Office Management

Tools

MS Office

Teams

Zoom

Project management software

Travel platforms

Job description

Key Responsibilities

Executive Support

• Follow up on instructions, reports, actions, and feedback from managers on behalf of the MD/COO
• Take minutes at executive meetings, including EXCOM and OPSCO
• Arrange international travel, including visas, flights, itineraries, forex, and accommodation
• Prepare professional, well-structured presentations aligned with corporate branding

Executive Administration

• Maintain and organise executive documentation, reports, contracts, and legal records
• Manage catering and hosting of company guests, including accommodation and transport
• Handle general correspondence, reports, and communications

Administrative & Financial Admin

• Administer credit card reconciliations and expense claims (verification and submission for approval)
• Manage executive kitchen supplies and document deliveries as needed

Projects & Stakeholder Engagement

• Assist management with ad hoc projects and requests
• Liaise with board members, senior clients, and external partners
• Handle urgent executive requests and manage disruptions effectively

Minimum Requirements

• Grade 12 / Matric
• Degree in Business Administration, Office Management, or a related field
• Minimum 5 years' experience in an Executive PA role
• Proven experience in executive-level support, diary management, and travel coordination
• Advanced MS Office (Word, Excel, PowerPoint, Outlook)
• Proficiency in Teams, Zoom, project management software, and digital expense/travel platforms
• Strong written and verbal communication skills
• High level of discretion and professionalism with confidential information

Advantageous

• Certification in Secretarial Studies or Project Management

The Ideal Candidate

Highly organised, detail-oriented, and calm under pressure. You work independently, prioritise well across competing demands, and bring emotional intelligence, adaptability, resilience, and diplomacy to every interaction.