Executive Secretariat & Procurement Coordinator

EdUpStairs; Mahikeng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EdUpStairs seeks a diligent Secretariat/Administrative assistant to support the Director. The role involves handling incoming and outgoing mail, maintaining the Director’s diary, and ensuring timely filing and record-keeping.

You will oversee meeting logistics, arrange venues and invitations, take and distribute minutes, and provide clerical support including procurement of goods and services. Draft weekly plans for the Director every Friday.

Qualifications

• Grade 12 or SAQA-recognised equivalent.
• Understanding of government procurement procedures.
• Secretariat and administrative skills including diary management.
• Document/record management and basic bookkeeping.

Responsibilities

• Provides Secretariat support services to the Director; Incoming mail received, recorded manually and filed within 1 day, Outgoing mail recorded, filed and dispatched within 1 day and manage the diary of the Director by updating Director’s diary every day and send email as reminder to Director.
• Provide clerical support services to the Director; Manage meeting logistics by sending out meeting schedules, quarterly locate and book venues within 2 weeks, send out invitations before the meeting and take minutes of meetings and distribute minutes within 1 week of meeting for input.
• Provide support to the Director regarding meetings, arrange accommodation for the Director, Complete S&T claims for the Director, manage the reception area and procurement of goods and services in the Directorate.
• Draft the Director’s weekly plan every Friday.

Skills

Secretariat and administrative work

Document / record management

Typing

Bookkeeping

Time management

Oral and written communication

Procurement of goods and services

Education

Grade 12 or SAQA-recognised equivalent

Tools

Computer applications

Job description

EdUpStairs seeks a diligent Secretariat/Administrative assistant to support the Director. The role involves handling incoming and outgoing mail, maintaining the Director’s diary, and ensuring timely filing and record-keeping.

You will oversee meeting logistics, arrange venues and invitations, take and distribute minutes, and provide clerical support including procurement of goods and services. Draft weekly plans for the Director every Friday.