Senior Office & Records Administrator

EdUpStairs; Pretoria; On-site; ZAR 180,000 - 320,000; Full time

Job summary

EdUpStairs is seeking an organized and proactive office administrator to provide executive support in Pretoria. The role requires a National Diploma (NQF6) in Office Management or Public Administration and at least 1 year of relevant experience.

Candidates should be familiar with procurement procedures, public service acts, and basic financial management. Strong communication and document management skills are essential for success in this position.

Qualifications

• NQF6 diploma in Office Management or Public Administration (SAQA recognised).
• Minimum 1 year executive support and office administration experience.
• Knowledge of procurement procedures.
• Knowledge of Public Service Act and relevant prescripts.
• Basic understanding of Public Financial Management Act and Treasury regulations.
• Good administration and records management knowledge.
• Diary management and minutes taking skills.
• Experience in document management.
• Strong interpersonal, written and verbal communication; coordination and organizing skills.
• Computer literacy in MS Word, Excel, PowerPoint, Outlook and internet.
• Ability to gather/analyse information; screen telephone calls.

Responsibilities

• Provide efficient secretarial support by maintaining documents register and liaising with stakeholders and other government departments.
• Allocate and track workflows on EDMS system and manage diary management.
• Maintain filing systems and distribute incoming/outgoing correspondence.
• Ensure compliance with procurement policies and follow up with SCM for payments.
• Provide financial administration support, assist with budget management, petty cash, monthly reports, BAS payments.

Skills

Interpersonal skills

Communication

Coordination

Organizational skills

Diary management

Minutes taking

Document management

MS Word

Excel

PowerPoint

Outlook

Internet

Information gathering

Screening telephone calls

Procurement knowledge

Public Service Act knowledge

Education

National Diploma (NQF6) in Office Management / Public Administration (SAQA recognised)

Tools

MS Word

Excel

PowerPoint

Outlook

Internet

Job description

EdUpStairs is seeking an organized and proactive office administrator to provide executive support in Pretoria. The role requires a National Diploma (NQF6) in Office Management or Public Administration and at least 1 year of relevant experience.

Candidates should be familiar with procurement procedures, public service acts, and basic financial management. Strong communication and document management skills are essential for success in this position.