Executive PA / Bookkeeper

Time Personnel; Bellville; On-site; ZAR 260,000 - 360,000; Full time

Job summary

Time Personnel in Bellville is seeking an Executive PA/Bookkeeper to provide high-level support to two Directors while managing finance administration and daily operations. The ideal candidate combines strong financial acumen with administrative prowess, ensuring accurate records, timely reporting, and discreet handling of confidential information in a busy environment.

You will coordinate diaries, travel, invoices, reconciliations and budget monitoring, balancing priorities and maintaining

Qualifications

• Proven experience as a PA or Executive Assistant.
• Solid bookkeeping experience.
• Spreadsheet and financial systems proficiency.
• Ability to switch between reconciliations and urgent requests.
• Organised, detail-oriented and proactive.
• Ability to handle pressure and changing priorities.
• Strong communication and confidentiality.

Responsibilities

• Bookkeeping and financial administration.
• Maintain accurate financial records and day-to-day bookkeeping.
• Process and reconcile transactions, bank statements, payables and receivables.
• Prepare invoices, track payments and follow up on outstanding accounts.
• Manage expense records and cash-flow documentation.
• Assist with monthly financial reporting and information for accountants.
• Maintain up-to-date records and prevent information from falling through the cracks.
• Provide executive and personal assistance: diaries, meetings, travel arrangements.
• Handle correspondence, calls and confidential information.
• Prepare documents, reports, presentations and meeting notes.
• Anticipate needs and identify problems; take initiative.
• Keep tasks and deadlines under control in a busy environment.

Skills

Bookkeeping

Executive Support

Attention to Detail

Confidentiality

Communication Skills

Tools

Excel

Accounting Software

Financial Systems

Office Suite

Job description

Executive PA / Bookkeeper job vacancy in Bellville.

Are you a proactive, detail-oriented professional who excels at working with numbers and staying one step ahead in a demanding environment?

Our client near Bellville is looking for a capable Executive Personal Assistant to provide high-level support to two Directors while managing finance administration and ensuring the smooth running of daily operations.

This role calls for someone with strong financial and administrative acumen, excellent attention to detail and the ability to anticipate needs, and maintain accuracy and efficiency under pressure.

Requirements:

• Proven experience as a PA or Executive Assistant
• Solid, demonstrable bookkeeping experience
• Computer literate and confident with spreadsheets, financial systems and office software
• Able to switch from a financial reconciliation to an urgent executive request and back again without losing accuracy
• Exceptionally organised, detail-oriented and methodical
• Able to handle pressure, interruptions and shifting priorities without becoming overwhelmed
• Thinks independently, uses initiative and takes responsibility for outcomes
• Proactive, resourceful and solutions-driven
• Exceptional communication skills both verbally and in writing
• Understands the importance of confidentiality, integrity and professional judgement

Duties and Responsibilities:

• Bookkeeping & Financial Administration
• Maintaining accurate financial records and day-to-day bookkeeping
• Processing and reconciling transactions, bank statements, accounts payable and receivable
• Preparing invoices, tracking payments and following up on outstanding accounts
• Managing expense records, supporting cash-flow monitoring and keeping financial documentation organised
• Assisting with monthly financial reporting and preparing information for accountants
• Maintaining accurate, up-to-date records and ensuring that nothing falls through the cracks
• Executive & Personal Assistance
• Managing diaries, meetings, appointments, travel arrangements and competing priorities
• Handling correspondence, calls, follow-ups and confidential information
• Preparing documents, reports, presentations and meeting notes
• Anticipating needs, identifying potential problems and taking initiative before being asked
• Keeping tasks, deadlines and moving parts under control in a busy, ever-changing environment