Executive PA & Bookkeeping Specialist

Time Personnel; Bellville; On-site; ZAR 260,000 - 360,000; Full time

Job summary

Time Personnel in Bellville is seeking an Executive PA/Bookkeeper to provide high-level support to two Directors while managing finance administration and daily operations. The ideal candidate combines strong financial acumen with administrative prowess, ensuring accurate records, timely reporting, and discreet handling of confidential information in a busy environment.

You will coordinate diaries, travel, invoices, reconciliations and budget monitoring, balancing priorities and maintaining

Qualifications

• Proven experience as a PA or Executive Assistant.
• Solid bookkeeping experience.
• Spreadsheet and financial systems proficiency.
• Ability to switch between reconciliations and urgent requests.
• Organised, detail-oriented and proactive.
• Ability to handle pressure and changing priorities.
• Strong communication and confidentiality.

Responsibilities

• Bookkeeping and financial administration.
• Maintain accurate financial records and day-to-day bookkeeping.
• Process and reconcile transactions, bank statements, payables and receivables.
• Prepare invoices, track payments and follow up on outstanding accounts.
• Manage expense records and cash-flow documentation.
• Assist with monthly financial reporting and information for accountants.
• Maintain up-to-date records and prevent information from falling through the cracks.
• Provide executive and personal assistance: diaries, meetings, travel arrangements.
• Handle correspondence, calls and confidential information.
• Prepare documents, reports, presentations and meeting notes.
• Anticipate needs and identify problems; take initiative.
• Keep tasks and deadlines under control in a busy environment.

Skills

Bookkeeping

Executive Support

Attention to Detail

Confidentiality

Communication Skills

Tools

Excel

Accounting Software

Financial Systems

Office Suite

Job description

Time Personnel in Bellville is seeking an Executive PA/Bookkeeper to provide high-level support to two Directors while managing finance administration and daily operations. The ideal candidate combines strong financial acumen with administrative prowess, ensuring accurate records, timely reporting, and discreet handling of confidential information in a busy environment.

You will coordinate diaries, travel, invoices, reconciliations and budget monitoring, balancing priorities and maintaining