Management Assistant/Pa (Sales, Finance And Operations Support)

Lotus Hr And Recruitment; South Africa; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Lotus HR And Recruitment is recruiting for an experienced Finance Administrator and Executive PA to provide comprehensive executive support to the Managing Director and Director in Paarl. The role also supports the Commercial Manager and Group Financial Manager with bookkeeping and reporting functions.

This is a senior, not junior, position requiring extensive administration and finance experience, with strong Excel/Word skills and ERP familiarity.

Qualifications

• Grade 12 completed; qualification in Office Administration, Finance Administration or Bookkeeping preferred
• Minimum 10 years' experience in an Executive Assistant or Financial/Administrative senior support role
• Proven experience providing executive-level support to senior management
• Experience preparing management reports, board summaries, sales reports, job costing summaries and debtors reports
• Solid bookkeeping experience and finance reporting/analysis support
• Proficiency in Excel, Word and PDF applications; ERP experience (Qmuzik) advantageous
• Excellent organisational, planning and multi-tasking skills
• Strong communication skills in English; ability to engage with international stakeholders
• Self-motivated, reliable and discreet with confidentiality
• Valid driver's license and own transport preferred

Responsibilities

• Provide comprehensive executive support to the Managing Director and Director
• Assist Commercial Manager and Group Financial Manager with finance and bookkeeping tasks
• Manage diaries, travel arrangements and meeting schedules for senior management
• Prepare management reports, board summaries and various financial reports
• Support finance teams with reporting and analysis
• Maintain high levels of confidentiality and professionalism

Skills

Executive support

Diary management

Travel coordination

Meeting arrangements

Expense administration

Management reporting

Interpersonal communication

Confidentiality

Education

Grade 12

Office Administration/Finance Administration/Bookkeeping qualification

Tools

Microsoft Excel

Microsoft Word

PDF applications

ERP systems (Qmuzik)

Job description

Our client, a well-established and progressive manufacturing company based in Paarl, seeks to employ an experienced, highly organised and professional Finance Administrator and Executive PA to provide comprehensive executive support to the Managing Director and Director, while assisting the Commercial Manager and Group Financial Manager with finance, bookkeeping and reporting functions.

Please note that this is not a junior administrative role but rather a key support position requiring a mature, self-driven individual with extensive administration, bookkeeping and executive support experience.

KEY REQUIREMENTS TO MEET FOR CONSIDERATION:

• You will have completed Grade 12, with a qualification in Office Administration, Finance Administration, Bookkeeping or a related field preferred
• You will have a minimum of 10 years' relevant experience in an Executive Assistant, Financial Administrator, Sales Administrator or similar senior support role
• You will have proven experience providing executive-level support to senior management, including diary management, travel coordination, meeting arrangements and expense administration
• You will have proven experience preparing management reports, board meeting summaries, sales reports, job costing summaries, outstanding debtors reports and related administrative documentation
• You will have solid general finance and bookkeeping experience, including managing bookkeeping functions for small businesses and supporting finance teams with reporting and analysis
• You will be highly proficient in Microsoft Excel, Word and PDF applications, with experience working on ERP systems such as Qmuzik being highly advantageous
• You will possess excellent organisational, planning and administrative skills, with strong attention to detail and the ability to manage multiple priorities simultaneously
• You will have strong interpersonal and communication skills, with fluency in English and the ability to engage professionally with customers, suppliers and international stakeholders
• You will be self-motivated, reliable and able to work independently while maintaining a high level of professionalism and confidentiality
• You will preferably have a valid driver's licence, own reliable transport and a clear criminal and credit record