Executive Personal Assistant (Administration)

AtripleA recruitment & temps; Sandton; On-site; ZAR 334,800 - 446,400; Full time

Job summary

A leading recruitment agency in Sandton seeks an experienced Personal Assistant to support the CEO. You will manage administrative tasks and provide efficient support to the CEO's office, including diary management and organizing travel. Candidates must possess extensive experience in a similar role, excellent verbal and written communication skills, and proficiency in MS Office. This position demands a proactive individual with strong interpersonal skills and a professional demeanor. Competitive salary and benefits offered.

Qualifications

• Minimum of 6-7 years experience as a secretary or personal assistant at a senior manager/executive level.
• Must be confident in all communication with a strong service orientation.
• Ability to manage upwards and work proactively.

Responsibilities

• Provide overall PA and secretarial duties to the CEO.
• Manage electronic diary and organize travel itineraries.
• Liaise between the CEO's office and other departments.

Skills

Excellent computer literacy

Verbal and written communication skills

Inter-personal skills

Ability to handle pressure

Service orientation

Education

Grade 12

PA Diploma

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Baan (ERP)

Job description

Overview

This position is responsible for all administrative support activities and effective coordination of the CEO's office. The key focus areas are:

• Personal assistant support to CEO
• Administration and office support to CEO (and at times the EXCO team)

Qualification

• Minimum: Grade 12 and a recognized Secretarial or PA Diploma +
• Extensive experience as a secretary or personal assistant at a senior manager/executive level in a corporate environment. 6-7 years' experience,
• Excellent computer literacy and skills with experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook
• Must be confident in all communication have a strong service orientation and focus.
• The ability to manage upwards and be pro‑active
• Ability to handle pressure in a professional manner
• ACI candidate.

Key Responsibilities

• Overall PA and secretarial duties
• Efficient electronic diary management
• Liaison between CE office and other departments (internal and external)
• Daily correspondence including telephone calls screening
• Organizing travel and preparing complex travel itinerates (local and international)
• Professionally plan and manage meetings, functions and events
• Minute taking and meeting support
• Managing and reviewing filing and office systems
• Assist the Executive teams with administrative activities and travel arrangements
• Processing purchase orders on Baan (ERP)
• Preparing monthly travel reports
• Ensuring all monthly management reports are consolidated and distributed
• Sourcing and ordering stationery and office equipment
• Liaising with Executives direct reports and clients

Personal Attributes

• Excellent inter-personal and people skills
• High level of confidentiality and integrity
• Excellent verbal and written communication skills
• Ability to work under pressure to meet stringent deadlines
• Attention to detail and accuracy is essential
• Energetic, self-motivated and a proactive team player
• Must have a professional demeanor
• Excellent administration skills
• Complete-finisher with a follow through aptitude
• Sense of urgency and delivery orientation
• Efficient and well organized