Executive Office Specialist – CEO Support & Governance

Old Mutual Limited; Cape Town; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Old Mutual Limited is seeking an experienced administrator to provide high-quality support to the Office of the CEO in Cape Town. The role covers executive administration, diary and meeting coordination, correspondence, reporting and governance adherence.

You will handle confidential information, prepare executive documents, manage travel and events, and ensure efficient office operations while coordinating with senior leadership and external stakeholders.

Qualifications

• Proven ability to coordinate complex schedules and deliver executive support.
• Experience in governance, reporting and confidential information handling.
• Strong written and verbal communication skills is essential.

Responsibilities

• Provide executive administrative support to the Office of the CEO.
• Coordinate complex diaries, meetings and executive engagements.
• Prepare agendas, briefing materials and accurate minutes.
• Coordinate inputs from multiple stakeholders for executive materials.
• Maintain filing, records and information-management systems.
• Support governance processes and stakeholder engagement.

Skills

Calendar Coordination

Data Analysis

Database Reporting

Numerical Aptitude

Oral Communications

Management Reporting

Education

Business Administration degree or diploma

Tools

Microsoft 365

Job description

Old Mutual Limited is seeking an experienced administrator to provide high-quality support to the Office of the CEO in Cape Town. The role covers executive administration, diary and meeting coordination, correspondence, reporting and governance adherence.

You will handle confidential information, prepare executive documents, manage travel and events, and ensure efficient office operations while coordinating with senior leadership and external stakeholders.