Executive Operations & Governance Coordinator

Sanlam; Cape Town; On-site; ZAR 320,000 - 520,000; Full time

Job summary

Sanlam is seeking an experienced Executive Assistant to provide comprehensive support to the Group Office leadership team in Cape Town. The role coordinates BAU governance, reporting cycles and executive commitments while ensuring confidential handling of information.

You will manage calendars, travel, meeting logistics and documentation, contributing to efficient planning and execution of strategic activities within a large financial services group.

Qualifications

• Matric and a relevant three-year qualification in business administration, office management, executive support, operations management or related field.
• Experience in executive assistance, business administration or operational coordination within a complex corporate environment.
• Experience coordinating recurring business processes, management reporting, governance activities or cross-functional deliverables.
• Experience maintaining action logs, operational calendars, trackers and management information.
• Experience working with senior executives and diverse stakeholder groups.
• Financial services or insurance experience would be advantageous.

Responsibilities

• Provide executive and administrative support to the designated executive and leadership team.
• Coordinate complex diaries and executive commitments proactively.
• Arrange logistics for internal and external meetings and engagements.
• Coordinate travel, transport and accommodation itineraries.
• Prepare and edit executive correspondence and reports, including governance packs.
• Coordinate confidential correspondence and records with discretion.
• Screen enquiries and route to appropriate colleagues as needed.
• Process invoices, purchase requests and expense claims.
• Support office infrastructure, equipment, supplies and services.
• Provide admin support to the broader leadership team.

Skills

Executive support

Secretarial support

Operational planning

Diary management

Meeting coordination

Travel coordination

Governance reporting

Documentation & records

Process improvement

Business writing & presentations

Education

Matric and relevant 3-year qualification in business administration or related field

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Sanlam is seeking an experienced Executive Assistant to provide comprehensive support to the Group Office leadership team in Cape Town. The role coordinates BAU governance, reporting cycles and executive commitments while ensuring confidential handling of information.

You will manage calendars, travel, meeting logistics and documentation, contributing to efficient planning and execution of strategic activities within a large financial services group.