Executive Assistant to the CEO

Placements24; Pietermaritzburg; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Fully remote

Flexible hours

Health insurance

Professional development

Job summary

Placements24 is seeking a highly organized Executive Assistant to support the CEO in a remote-first role. You will manage complex calendars, coordinate travel, draft documents, and act as a liaison with stakeholders in a dynamic virtual environment.

The ideal candidate is discreet, proactive, and capable of independent decision‑making, with strong written and verbal communication and proficiency in Outlook/Google Calendar and MS Office. Fully remote, flexible hours, competitive compensation.

Qualifications

• Proven experience supporting C-level executives or senior administrative roles.
• Exceptional organizational, time management and multitasking abilities.
• Strong written and verbal communication with professional demeanor.

Responsibilities

• Manage the CEO's complex calendar, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations with accuracy.
• Conduct research and prepare background materials for meetings.
• Act as liaison between CEO and internal/external stakeholders with diplomacy.
• Coordinate logistics for virtual meetings and events, maintaining discretion.

Skills

Executive support

Calendar management

Communication

Discretion

MS Office

Outlook / Google Calendar

Tools

Outlook

Google Calendar

Microsoft Office

Job description

About the Role

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical remote-first role, demanding exceptional organizational skills, discretion, and the ability to manage complex schedules and communications effectively. You will act as the primary point of contact for the CEO, managing a wide range of administrative and executive support tasks. The ideal candidate is a strategic thinker, adept at anticipating needs and proactively resolving issues to ensure the CEO's efficiency and effectiveness, contributing to the smooth operation of high-level business functions within a dynamic virtual environment.

Key Responsibilities

• Manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Conduct research, compile data, and prepare background materials for meetings and projects, ensuring the CEO is well-informed.
• Act as a liaison between the CEO and internal/external stakeholders, handling inquiries and communications with tact and diplomacy.
• Coordinate and manage logistics for virtual meetings, conferences, and events, ensuring seamless execution.
• Maintain highly confidential and sensitive information with the utmost discretion and security protocols.

Requirements

• Proven experience as an Executive Assistant or in a similar senior administrative role supporting C-level executives.
• Exceptional organizational, time management, and multitasking abilities, with a keen eye for detail.
• Proficiency in virtual collaboration tools, calendar management software (e.g., Outlook, Google Calendar), and Microsoft Office Suite.
• Excellent written and verbal communication skills, with a professional and confident demeanor.
• Ability to work autonomously, anticipate needs, and exercise sound judgment in a remote setting.

Benefits

• Competitive annual salary with performance-based incentives.
• Fully remote work environment with flexible hours.
• Comprehensive health, dental, and vision insurance coverage.
• Opportunities for professional development and continuous learning.
• A supportive and collaborative remote team culture focused on mutual success.