Executive Administrator (Remote)

Placements24; Sandton; Hybrid; ZAR 500,000 - 750,000; Full time

Benefits offered by this job

Remote-first environment

Health insurance

Professional development budget

State-of-the-art remote work tools

Job summary

Placements24 is seeking a highly competent Executive Administrator to provide comprehensive support to senior executives in a fully remote capacity. You will manage complex calendars, draft and edit communications, and act as a confidential liaison with stakeholders from anywhere in the world.

This remote-first role requires exceptional organizational skills, discretion, and a proactive mindset to ensure seamless operations and strategic impact within a flexible work environment.

Qualifications

• Extensive proven experience as an Executive Administrator supporting C-suite or senior leadership.
• Advanced proficiency in Microsoft Office Suite, virtual meeting platforms, and calendar management tools.
• Exceptional organizational skills, with a proven ability to multitask, prioritize, and manage time effectively in a remote setting.
• Outstanding written and verbal communication skills, with a highly professional and polished demeanor.
• Demonstrated ability to handle highly confidential and sensitive information with absolute discretion.
• Self-starter mentality, with the ability to work autonomously and take initiative.

Responsibilities

• Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements globally.
• Prepare, review, and edit executive correspondence, reports, and presentations with meticulous attention to detail.
• Act as a confidential liaison between executives and internal/external stakeholders, managing communications effectively.
• Conduct research, compile data, and prepare comprehensive briefing materials for executive meetings and decisions.
• Organize and manage virtual executive meetings, ensuring all logistical aspects are handled smoothly.
• Anticipate executive needs and proactively address potential issues to ensure seamless workflow and productivity.

Skills

Executive support

Calendar management

MS Office

Communication

Discretion

Self-starter

Tools

Video conferencing

Job description

About the Role

Our client is seeking a highly competent and experienced Executive Administrator to provide comprehensive, top-tier support to senior executives in a fully remote capacity. This critical role ensures the smooth operation of executive functions, requiring exceptional organizational skills, discretion, and a proactive approach to problem-solving. You will manage complex schedules, facilitate communication, and handle a variety of high-level administrative tasks, all while working independently from your remote office. This is an unparalleled opportunity for a dedicated professional to make a significant impact and contribute to the strategic success of the organization in a flexible, remote-first environment, upholding the highest standards of professionalism and efficiency.

Key Responsibilities

• Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements globally.
• Prepare, review, and edit executive correspondence, reports, and presentations with meticulous attention to detail.
• Act as a confidential liaison between executives and internal/external stakeholders, managing communications effectively.
• Conduct research, compile data, and prepare comprehensive briefing materials for executive meetings and decisions.
• Organize and manage virtual executive meetings, ensuring all logistical aspects are handled smoothly.
• Anticipate executive needs and proactively address potential issues to ensure seamless workflow and productivity.

Requirements

• Extensive proven experience as an Executive Administrator supporting C-suite or senior leadership.
• Advanced proficiency in Microsoft Office Suite, virtual meeting platforms, and calendar management tools.
• Exceptional organizational skills, with a proven ability to multitask, prioritize, and manage time effectively in a remote setting.
• Outstanding written and verbal communication skills, with a highly professional and polished demeanor.
• Demonstrated ability to handle highly confidential and sensitive information with absolute discretion.
• Self-starter mentality, with the ability to work autonomously and take initiative.

Benefits

• Highly competitive annual salary and potential for performance-based incentives.
• Fully remote work position offering exceptional flexibility and work-life balance.
• Premium health, dental, and vision insurance coverage.
• Generous budget for continuous professional development and learning opportunities.
• Access to state-of-the-art remote work tools and technologies.