Remote Executive Assistant

Placements24; South Africa; Remote; ZAR 300,000 - 540,000; Full time

Benefits offered by this job

Fully remote work

Bonuses possible

Health insurance

Professional development opportunities

Job summary

Placements24 is seeking a highly motivated Remote Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The role focuses on complex calendar management, communications, and travel arrangements in a fully remote setting.

You will collaborate with executives, manage sensitive information with discretion, and ensure priorities are met with autonomy and efficiency. Strong written/verbal communication and proactive problem-solving are essential.

Qualifications

• Proven experience as an Executive Assistant or similar high-level role.
• Experience in remote work environments.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Proactive approach to anticipating executive needs.

Responsibilities

• Manage and optimize complex calendars for executives, scheduling meetings and prioritizing commitments.
• Screen and prioritize all incoming communications, including emails and calls.
• Prepare, proofread, and format documents, reports, and presentations.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Conduct research and prepare summaries or briefs for executive review.
• Serve as a liaison between executives and stakeholders with professional communication.

Skills

Calendar management

Communication

Discretion

Proactive problem solving

Tools

Zoom

Slack

Microsoft Teams

Job description

About the Role

Our client is seeking a highly motivated and experienced Remote Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This fully remote position requires exceptional organizational skills, proactive problem-solving abilities, and a high degree of discretion. You will be instrumental in managing complex schedules, coordinating communications, and ensuring the efficient execution of tasks across various platforms. This role is perfect for an individual who thrives in a remote setting, demonstrates autonomy, and is committed to delivering high-quality support. You will be a key partner to executives, ensuring their time is managed effectively and their priorities are met.

Key Responsibilities

• Manage and optimize complex calendars for executives, scheduling meetings, appointments, and prioritizing commitments.
• Screen and prioritize all incoming communications, including emails, phone calls, and correspondence, responding as needed.
• Prepare, proofread, and format documents, reports, presentations, and proposals with meticulous attention to detail.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Conduct research, gather information, and prepare summaries or briefs for executive review.
• Serve as a key liaison between executives and internal/external stakeholders, ensuring professional and timely communication.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role, ideally in a remote capacity.
• Exceptional proficiency with remote collaboration tools (e.g., Zoom, Slack, Microsoft Teams) and standard office software.
• Outstanding organizational, time management, and multitasking skills with a strong sense of urgency.
• Excellent written and verbal communication skills, with a polished and professional demeanor.
• Demonstrated ability to handle sensitive information with utmost confidentiality and discretion.
• A proactive approach to problem-solving and the ability to anticipate executive needs.

Benefits

• Competitive annual salary and potential for performance bonuses.
• Fully remote work arrangement offering unparalleled flexibility.
• Access to professional development programs and continuous learning opportunities.
• Comprehensive health, dental, and vision insurance coverage.
• A supportive virtual team environment that values initiative and collaboration.