Executive Assistant to GM: Calendar, Travel & Meetings

Faurecia South Africa; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Forvia seeks a Personal Assistant in Pretoria to provide executive support to the General Manager Interiors. You will manage the GM’s calendar, coordinate meetings and travel, prepare presentations, and handle confidential information with discretion.

The role involves meeting preparation, minute taking, document control and supporting board/exec meetings, while maintaining filing systems and coordinating with multiple departments.

Qualifications

• Grade 12/Matric required.
• Diploma or Degree in Office Administration or related field advantageous.
• 1+ years of administrative or office support experience.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Good written and verbal communication skills in English.

Responsibilities

• Diary and Meeting Management: maintain GM's calendar, arrange meetings, prepare agendas, take minutes, track action items.
• Administrative Support: format/proofread documents, filing, printing/scanning, distribute documents, manage inquiries and office supplies.
• Communication and Coordination: serve as first point of contact for GM, coordinate with managers, ensure timely reporting.
• Travel and Event Arrangements: organize travel, accommodations, itineraries, and coordinate meetings/workshops.
• Reporting and Document Control: collect information for management reports, update trackers, ensure version control.
• Confidentiality and Professional Conduct: handle confidential information discreetly and follow policy.

Skills

Diary management

Administrative support

Communication

Travel arrangements

Document control

Confidentiality

Education

Grade 12 / Matric

Diploma/Degree in Office Admin or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Forvia seeks a Personal Assistant in Pretoria to provide executive support to the General Manager Interiors. You will manage the GM’s calendar, coordinate meetings and travel, prepare presentations, and handle confidential information with discretion.

The role involves meeting preparation, minute taking, document control and supporting board/exec meetings, while maintaining filing systems and coordinating with multiple departments.