Strategic Executive Assistant to MD | Calendar & Ops

HandPicked Recruitment; Gauteng; On-site; ZAR 300,000 - 520,000; Full time

Job summary

HandPicked Recruitment in Gauteng is seeking an experienced Executive Assistant to support the Managing Director and senior executives. The role focuses on diary management, coordinating internal and external meetings, preparing agendas, reports and documentation, and handling sensitive information with discretion.

You will draft correspondence, manage filing systems, and act as a professional point of contact with clients, suppliers and partners.

Qualifications

• Matric / Grade 12 is required.

Responsibilities

• Manage the Managing Director's diary, appointments, meetings, emails and correspondence.
• Coordinate internal and external meetings and prepare agendas, presentations, reports and meeting documentation.
• Take meeting minutes and follow up on action items, deadlines and outstanding matters.
• Draft, format and review correspondence, reports, proposals and company documentation.
• Maintain accurate electronic and physical filing systems and manage important company documentation.
• Prepare administrative reports, schedules and supporting information.
• Act as a professional point of contact between the MD, clients, suppliers and internal staff.
• Coordinate communication and follow-ups with internal and external stakeholders.
• Coordinate website updates and weekly LinkedIn posts with the external service provider.
• Ensure information and digital content is accurate and aligned with company requirements.
• Handle confidential company and executive information with discretion.
• Assist the MD with ad hoc projects and changing priorities.
• Proactively identify outstanding matters or potential issues and ensure they are followed through to completion.
• Assist with improving administrative processes and systems where appropriate.

Skills

Administrative skills

Organisational skills

Coordination skills

Communication skills

Diary management

Meeting management

Attention to detail

Discretion with confidential info

Independent work

Client & stakeholder management

Driving license & transport

Education

Matric / Grade 12

Tools

Microsoft Office

Job description

HandPicked Recruitment in Gauteng is seeking an experienced Executive Assistant to support the Managing Director and senior executives. The role focuses on diary management, coordinating internal and external meetings, preparing agendas, reports and documentation, and handling sensitive information with discretion.

You will draft correspondence, manage filing systems, and act as a professional point of contact with clients, suppliers and partners.