Executive Assistant to CEO | Front Office & Staff Coordination

Recruitd; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Recruitd is seeking a highly organised Personal Assistant to provide executive support to the CEO, oversee reception, and coordinate support staff in Gauteng, South Africa. The role requires professionalism, discretion, and strong organisational skills.

The ideal candidate will have experience in a professional corporate environment, excellent communication skills, and the ability to manage confidential information with discretion. Proficiency in Microsoft Office is essential.

Qualifications

• Previous experience in a Personal Assistant or Executive Assistant role.
• Experience in a professional corporate environment.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and strong organisational abilities.
• Polished, professional and well-presented demeanour.
• Proficiency in Microsoft Office and general office administration systems.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to communicate confidently with people at all levels.
• Ability to prioritise tasks and work independently.
• Experience coordinating or supervising support staff would be advantageous.

Responsibilities

• Provide comprehensive administrative and organisational support to the CEO.
• Manage the CEO's diary, appointments, meetings and scheduling requirements.
• Coordinate meetings, prepare documentation and ensure all necessary arrangements are in place.
• Manage correspondence, telephone calls and follow-ups professionally and efficiently.
• Anticipate requirements, take initiative and ensure that outstanding tasks are followed through to completion.
• Handle confidential information and sensitive matters with the utmost discretion.
• Reception and Front-of-House: Manage reception duties and serve as the first point of contact for visitors and incoming calls.
• Oversee day-to-day operational requirements to ensure the smooth running of the office.
• Office and Support Staff Coordination: Oversee daily activities of support staff and facilities.

Skills

Executive support

Reception management

Microsoft Office

Discretion

Communication skills

Organisational abilities

Independent work

Professional demeanour

Corporate environment experience

Tools

Microsoft Office

Job description

Recruitd is seeking a highly organised Personal Assistant to provide executive support to the CEO, oversee reception, and coordinate support staff in Gauteng, South Africa. The role requires professionalism, discretion, and strong organisational skills.

The ideal candidate will have experience in a professional corporate environment, excellent communication skills, and the ability to manage confidential information with discretion. Proficiency in Microsoft Office is essential.