Executive Assistant Part Time

Zurich Insurance; South Africa; Remote; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Remote work

Job summary

Zurich Insurance is seeking a seasoned Executive Assistant to act as the central operational anchor for an international multi-brand portfolio. This full-time, remote role covers data management, onboarding, calendar coordination, basic bookkeeping in Xero, and customer inquiries with warmth and precision.

You will coordinate events via Zoom, manage CRM data hygiene, support cross-functional projects, and help standardize SOPs while maintaining high standards of communication and efficiency.

Qualifications

• 5+ years of senior executive assistant, operational, or business support experience.
• Proficiency with Xero bookkeeping, event platforms (Trybooking/Eventbrite), CRM tools (GoHighLevel or equivalent), Zoom moderation, and Canva.
• Strong understanding of digital sales funnels, marketing launches, customer journeys, and holistic values.
• First-language English proficiency with flawless grammar and proofreading.

Responsibilities

• Coordinate live and online Zoom events end-to-end and manage registrations.
• Perform monthly CRM/database synchronizations and maintain data hygiene.
• Manage daily email triage across multiple inboxes and reminders for follow-ups and milestones.
• Develop, update, and standardize SOPs to streamline workflows.
• Execute basic weekly bookkeeping in Xero across up to 10 entities.
• Monitor social inquiries and provide warm customer support; assist Canva content curation.
• Coordinate cross-functional projects and manage vendor relationships.

Skills

Xero

Event platforms

CRM tools

Zoom moderation

Canva

English proficiency

Tools

GoHighLevel

Trybooking

Eventbrite

Zoom

Canva

Job description

Remote (South Africa) | Supporting an International Company

Monday – Friday, Approx. 5:00 AM – 1:00 PM SAST (1:00 PM – 9:00 PM Brisbane time) | Full-Time

Experience the freedom of working remotely while serving as the central operational anchor for an international multi-brand portfolio.

As the Executive Assistant, you will own the end-to-end operational execution, database management, and daily administrative systems for a business owner overseeing multiple holistic wellness and education brands. You will serve as the core operational anchor, bridging high-level project coordination, event moderation, basic financial bookkeeping, and customer inquiries with warmth and precision.

What You'll Do

• Event Management & Zoom Coordination: Coordinate live and online Zoom events end-to-end, manage registrations on Trybooking/Eventbrite, execute reminder campaigns, and moderate live sessions.
• Database Management & Data Hygiene: Perform monthly CRM/database synchronizations, manage contact tagging, build attendee profiles, and maintain data hygiene across all platforms.
• Executive Support & Daily Triage: Manage daily email triage across multiple inboxes and maintain an extensive reminder system for client follow-ups, bill payments, and team milestones.
• SOP & Operations Oversight: Develop, update, and standardize Standard Operating Procedures (SOPs) to eliminate operational errors and streamline business workflows.
• Financial Bookkeeping: Execute basic weekly financial bookkeeping in Xero across up to 10 entity files, including recurring transaction coding and pricing updates.
• Social Media & Customer Support: Monitor incoming social media inquiries, provide warm customer account support, and handle basic Canva content curation when needed.
• Cross-Functional Project Coordination: Manage external vendor relationships and track special projects such as book publishing, course launches, and digital media conversions.

What You Bring

• Experience & Certifications: 5+ years of senior executive assistant, operational, or business support experience handling fast-paced workflows.
• Core Technical/Specialized Skills: Proficiency with Xero bookkeeping, event platforms (Trybooking/Eventbrite), CRM tools (GoHighLevel or equivalent), Zoom moderation, and Canva.
• Background & Domain Expertise: Strong understanding of digital sales funnels, marketing launch environments, customer journeys, and alignment with holistic/heart-centered values.
• Technical Translation / Delivery: First-language English proficiency (written and spoken) with flawless grammar, spelling, and high-level proofreading capabilities.
• Working Style: Meticulous attention to detail, strong problem-solving independence, and a collaborative, empathetic communication style.

Remote Work Requirements

• Hardware: Reliable personal laptop or desktop capable of running all role-required software.
• Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
• Workspace: A dedicated, quiet, and professional home-office environment.
• Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.