Administrative Assistant|Awesome Culture + Career Development + Growing Team

Coastal Concept Electrical Pty Ltd; South Africa; À distance; AUD 60 000 - 80 000; Plein temps

Résumé du poste

Coastal Concept Electrical Pty Ltd is seeking an experienced Administrative Assistant to support an internationally scoped portfolio from a remote location. You will manage end-to-end operational tasks, data handling, and daily administrative systems for a business owner overseeing multiple brands.

You will coordinate Zoom events, maintain CRM and data hygiene, perform basic bookkeeping in Xero, and help standardise SOPs to improve workflows in a fully remote setup.

Qualifications

• 5+ years of senior executive assistant or business support experience.
• Proficiency with Xero bookkeeping, event platforms, and CRM tools.
• Fluent English with strong proofreading and communication skills.

Responsabilités

• Coordinate live and online Zoom events from start to finish.
• Perform monthly CRM/database synchronisations and data hygiene.
• Manage daily email triage across multiple inboxes and reminders.
• Develop, update, and standardise SOPs to streamline workflows.
• Execute basic weekly bookkeeping in Xero for multiple entities.
• Monitor social media inquiries and provide customer support.
• Coordinate external vendor relationships and handle projects.

Connaissances

Executive support

CRM experience

Zoom moderation

Canva

Data hygiene

Outils

Trybooking

Eventbrite

GoHighLevel

Xero

Description du poste

Administrative Assistant Awesome Culture

Remote (South Africa) | Supporting an International Company
Monday – Friday, Approx. 5:00 AM – 1:00 PM SAST (1:00 PM – 9:00 PM Brisbane time) | Full-Time

Experience the freedom of working remotely while serving as the central operational anchor for an international multi‑brand portfolio.

As the Executive Assistant, you will own the end‑to‑end operational execution, database management, and daily administrative systems for a business owner overseeing multiple holistic wellness and education brands.

• Event Management & Zoom Coordination: Coordinate live and online Zoom events end‑to‑end, manage registrations on Trybooking/Eventbrite, execute reminder campaigns, and moderate live sessions.
• Database Management & Data Hygiene: Perform monthly CRM/database synchronisations, manage contact tagging, build attendee profiles, and maintain data hygiene across all platforms.
• Executive Support & Daily Triage: Manage daily email triage across multiple inboxes and maintain an extensive reminder system for client follow‑ups, bill payments, and team milestones.
• SOP & Operations Oversight: Develop, update, and standardise SOPs to eliminate operational errors and streamline business workflows.
• Financial Bookkeeping: Execute basic weekly financial bookkeeping in Xero across up to 10 entity files, including recurring transaction coding and pricing updates.
• Social Media & Customer Support: Monitor incoming social media inquiries, provide warm customer account support, and handle basic Canva content curation when needed.
• Cross‑Functional Project Coordination: Manage external vendor relationships and track special projects such as book publishing, course launches, and digital media conversions.

What You Bring

• Experience & Certifications: 5+ years of senior executive assistant, operational, or business support experience handling fast‑paced workflows.
• Core Technical/Specialized Skills: Proficiency with Xero bookkeeping, event platforms (Trybooking/Eventbrite), CRM tools (GoHighLevel or equivalent), Zoom moderation, and Canva.
• Background & Domain Expertise: Strong understanding of digital sales funnels, marketing launch environments, customer journeys, and alignment with holistic/heart‑centered values.
• Technical Translation / Delivery: First‑language English proficiency (written and spoken) with flawless grammar, spelling, and high‑level proofreading capabilities.
• Working Style: Meticulous attention to detail, strong problem‑solving independence, and a collaborative, empathetic communication style.

Remote Work Requirements

• Hardware: Reliable personal laptop or desktop capable of running all role‑required software.
• Connectivity: High‑speed, stable internet connection with a backup plan for power or connectivity outages.
• Workspace: A dedicated, quiet, and professional home‑office environment.
• Mindset: High self‑discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.