Executive Assistant - Calendar Mastery & Liaison
Teleperformance
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Benefits offered by this job
Job summary
Teleperformance is seeking a highly organized Executive Assistant to provide comprehensive support to senior leadership in Cape Town. This role involves managing complex calendars, coordinating high-level meetings, and serving as a gatekeeper for communications.
The position is hybrid, offering in-office collaboration with remote flexibility, and requires discretion, proactive problem-solving, and exceptional professionalism to ensure executive productivity.
Qualifications
- Extensive experience supporting C-level executives.
- Strong organizational and time-management skills with ability to multitask.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Excellent written and verbal communication with professionalism.
- High degree of discretion and integrity.
- Proactive ability to anticipate executive needs.
Responsibilities
- Manage complex calendars across time zones.
- Prepare agendas, attend meetings, and take accurate minutes.
- Screen and prioritize incoming communications.
- Coordinate travel and logistics for executives.
- Prepare briefing materials for meetings and presentations.
- Maintain confidentiality and handle sensitive information.
Skills
Education
Tools
Job description
Our client is searching for a detail-oriented and proactive Executive Assistant to provide comprehensive support to senior management in their Cape Town office. This pivotal role involves managing complex schedules, coordinating high-level meetings, and acting as a gatekeeper for executive communications. The successful candidate will be instrumental in ensuring the efficiency and productivity of the executive team, handling sensitive information with the utmost discretion. This hybrid position offers a blend of in-office collaboration and remote flexibility, catering to a modern work-life balance while maintaining essential executive support functions.
Our client is searching for a detail-oriented and proactive Executive Assistant to provide comprehensive support to senior management in their Cape Town office. This pivotal role involves managing complex schedules, coordinating high-level meetings, and acting as a gatekeeper for executive communications. The successful candidate will be instrumental in ensuring the efficiency and productivity of the executive team, handling sensitive information with the utmost discretion. This hybrid position offers a blend of in-office collaboration and remote flexibility, catering to a modern work-life balance while maintaining essential executive support functions.
- Manage and maintain complex calendars, including scheduling appointments, meetings, and travel arrangements.
- Prepare agendas, attend meetings, and take accurate minutes, distributing them promptly.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare reports, presentations, and correspondence on behalf of executives.
- Handle confidential information with the utmost discretion and professionalism.
- Coordinate logistics for executive events, conferences, and off-site meetings.
- Extensive experience as an Executive Assistant supporting C-level executives.
- Exceptional organizational and time-management skills with a proven ability to multitask.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Excellent written and verbal communication skills, with a strong command of English.
- High degree of professionalism, discretion, and integrity.
- Ability to work independently and proactively anticipate needs.
- Attractive salary package and potential performance bonuses.
- Hybrid work model offering flexibility.
- Comprehensive health and wellness benefits.
- Opportunities for career advancement within the organization.
- A dynamic work environment with exposure to key business decisions.
- Manage a complex and changing calendar across different time zones.
- Proactively identify and resolve scheduling conflicts.
- Prioritise meeting requests according to strategic priorities.
- Prepare daily and weekly briefing packs ahead of meetings.
- Manage a complex and changing calendar across different time zones.
- Proactively identify and resolve scheduling conflicts.
- Prioritise meeting requests according to strategic priorities.
- Prepare daily and weekly briefing packs ahead of meetings.
- Draft, edit and manage professional correspondence, emails, memoranda and board communications.
- Act as the first point of contact for internal and external stakeholders.
- Liaise with senior executives, board members, investors and external partners with a high level of discretion.
- Prepare agendas and meeting materials.
- Attend meetings and take accurate minutes.
- Track action items and follow up with relevant departments to ensure deadlines are met.
- Coordinate logistics for strategy sessions, leadership meetings and retreats.
- Assist with tracking strategic initiatives and performance measures.
- Conduct research, competitor reviews and data gathering for presentations.
- Assist with preparing presentations, reports and board documentation using PowerPoint and Excel.
- Arrange complex domestic and international travel itineraries.
- Manage expense reporting and budget tracking.
- Coordinate logistics for executive events and business engagements.
- Handle highly confidential commercial, personnel and strategic information with discretion.
- Use sound judgement when determining which matters require the executive's direct attention and which can be delegated.
- Liaise with Finance, Legal, Human Resources and business unit leaders on behalf of the Chief Strategy Officer.
- Coordinate with the Chief Executive Officer's office and other executive assistants on shared priorities.
- At least 5 years' experience as an Executive Assistant or Personal Assistant supporting senior executives.
- Experience supporting executives at senior or executive leadership level is essential.
- Experience within a strategy, corporate development or mergers and acquisitions environment would be advantageous.
- Bachelor's degree preferred, although relevant experience will be considered.
- Advanced proficiency in Microsoft Office or Google Workspace, particularly PowerPoint and Excel.
Our client is seeking a highly experienced and discreet Executive Administrative Assistant to provide top-tier support to senior leadership in their Cape Town office. This pivotal role requires exceptional organizational skills, a proactive approach, and the ability to anticipate the needs of executives. You will be responsible for managing complex calendars, coordinating high-level meetings, preparing reports, and handling confidential information with utmost professionalism. This is a critical position requiring a proactive individual dedicated to ensuring the seamless functioning of executive operations and supporting the strategic objectives of the company, all while embodying the professional standards of the organization.
- Manage and prioritize complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail.
- Coordinate logistics for executive meetings, including preparing agendas, taking minutes, and managing follow-up actions.
- Act as a primary point of contact, screening calls, emails, and visitors, and handling inquiries with professionalism and discretion.
- Conduct research and prepare briefing materials for executive meetings and engagements.
- Maintain highly organized and confidential filing systems, both physical and digital.
- Extensive experience as an Executive Administrative Assistant, supporting C-suite executives in a remote environment.
- Exceptional organizational and time-management skills, with a proven ability to multitask and meet deadlines.
- Superior written and verbal communication skills, with a high degree of professionalism and diplomacy.
- Advanced proficiency in Microsoft Office Suite and experience with various virtual collaboration and project management tools.
- Absolute discretion and a strong understanding of confidentiality requirements.
- A proactive, problem-solving mindset and the ability to anticipate executive needs.
- Highly competitive annual salary reflecting the seniority of the role.
- Full remote work arrangement offering unparalleled flexibility and work-life balance.
- Comprehensive medical, dental, and vision insurance plans.
- Generous annual leave and professional development opportunities.
- A confidential and supportive work environment focused on executive support excellence.
Our client is searching for a highly skilled and discreet Remote Executive Administrative Assistant to provide top-tier support to their executive leadership team, operating entirely remotely. This critical role involves managing complex schedules, facilitating seamless communication, and handling sensitive information with the utmost confidentiality. The ideal candidate is proactive, exceptionally organized, possesses superior judgment, and thrives in a fast-paced, virtual environment. This is an unparalleled opportunity to contribute to high-level decision-making processes and drive efficiency for executives, offering the flexibility of a remote work arrangement.
- Manage and optimize executive calendars, coordinating meetings, travel, and appointments across time zones.
- Prepare and edit confidential correspondence, reports, and presentations with meticulous attention to detail.
- Act as a primary liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Conduct research, compile data, and prepare summaries for executive review.
- Handle and organize sensitive documents and information, maintaining strict confidentiality.
- Anticipate executive needs and proactively address potential issues or conflicts
- Minimum of 7 years of experience providing dedicated Executive Administrative Assistant support to C-suite executives.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration platforms.
- Exceptional organizational skills, attention to detail, and the ability to prioritize effectively in a remote setting.
- Superior written and verbal communication skills, with a professional and polished demeanor.
- Demonstrated ability to handle highly confidential information with discretion and integrity.
- Proven experience managing complex travel arrangements and international logistics.
- Highly competitive salary and executive bonuses.
- Full remote work flexibility.
- Premium health, dental, and vision insurance plans.
- Allowance for home office setup and professional development.
- Opportunity to work closely with top leadership in a challenging and rewarding remote role.
Our client is searching for a highly proficient and self-motivated Remote Administrative Assistant to provide dedicated executive support to their leadership team. This position is integral to ensuring the seamless operation of executive functions from a distance, requiring exceptional organizational skills and proactive problem-solving capabilities. You will manage complex schedules, coordinate communications, and handle sensitive information with the utmost discretion, all while working from your home office. This role offers significant autonomy and the opportunity to make a tangible impact on executive productivity within a leading organization in Randburg.
- Manage and coordinate complex calendars for executives, including scheduling meetings and appointments across different time zones.
- Prepare, proofread, and edit high-level correspondence, reports, and presentations with precision.
- Organize and manage virtual meetings, ensuring all participants have necessary materials and technical support.
- Handle sensitive and confidential information with the highest level of discretion and security.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Act as a liaison between executives and internal/external stakeholders, managing communication flow effectively.
- Proven experience as a Remote Administrative Assistant or Executive Assistant.
- Exceptional proficiency with remote collaboration tools (Zoom, Microsoft Teams, etc.) and Microsoft Office Suite.
- Strong organizational skills, attention to detail, and the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with a professional and confident tone.
- Ability to work independently, manage time efficiently, and maintain confidentiality in a remote setting.
- Competitive annual salary and performance-based bonuses.
- Fully remote work arrangement offering maximum flexibility and convenience.
- Comprehensive health, dental, and vision insurance coverage.
- Generous allowance for home office equipment and professional development opportunities.
- A dynamic and forward-thinking work environment supporting remote talent.
Our client is searching for a highly capable and experienced Remote Executive Assistant to provide dedicated support to senior executives. This position is entirely remote, requiring a candidate who can manage complex executive needs with efficiency and discretion from their own workspace. You will be responsible for managing schedules, coordinating travel, preparing communications, and acting as a primary point of contact for executives. The ideal candidate is proactive, possesses exceptional organizational skills, and excels in a virtual environment, ensuring seamless support for leadership irrespective of location.
- Manage complex calendars and scheduling for executives, including virtual meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, and presentations.
- Act as a gatekeeper and liaison for executives, managing incoming communications and requests.
- Conduct research and compile information for executive projects and meetings.
- Maintain confidential files and manage sensitive information with the utmost discretion.
- Minimum of 6 years of experience as an Executive Assistant supporting C-suite executives, preferably in a remote capacity.
- Exceptional organizational, time-management, and multitasking skills.
- Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.
- Outstanding written and verbal communication skills, with a professional demeanor.
- High level of discretion and judgment in handling confidential matters.
- Self-motivated with the ability to work autonomously and proactively problem-solve in a remote setting.
- Attractive salary package designed for remote professionals.
- Fully remote position, offering unparalleled flexibility and work-life balance.
- Comprehensive health, dental, and vision insurance.
- Budget for home office equipment and professional development.
- A forward-thinking company culture that prioritizes remote collaboration and employee well-being.
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