Executive Administrative Assistant

Placements24; Polokwane; Hybrid; ZAR 420,000 - 780,000; Full time

Benefits offered by this job

Remote work arrangement

Health, dental, and vision benefits

Paid time off

Professional development opportunities

Productivity tools & setup support

Job summary

Placements24 is seeking a highly capable Executive Administrative Assistant to directly support senior leadership in a remote-first organization. The role requires exceptional organization, proactive problem-solving, and the ability to manage confidential information with utmost professionalism.

You will handle complex calendars, arrange domestic and international travel, edit confidential documents, screen communications, and prepare executive-level meetings.

Qualifications

• Minimum of 7 years experience supporting C-suite executives in fast-paced environments.
• Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.
• Exceptional organizational skills and discretion with confidential information.
• Superior written and verbal communication with a professional demeanor.

Responsibilities

• Manage and maintain complex calendars for multiple executives.
• Coordinate domestic and international travel, with detailed itineraries.
• Prepare, review, and edit confidential documents and presentations.
• Screen and prioritize communications as gatekeeper for executive access.
• Organize executive-level meetings, with materials and follow-up actions.
• Handle sensitive information with the highest degree of discretion.

Skills

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Communications gatekeeping

Tools

Microsoft Office Suite

Outlook

PowerPoint

Job description

About the Role

Our client is seeking a highly competent and discreet Executive Administrative Assistant to provide direct support to senior leadership within a remote-first organization. This critical role demands exceptional organizational skills, proactive problem-solving, and the ability to manage complex schedules and confidential information with utmost professionalism. As part of a distributed team, you will utilize cutting-edge communication and productivity tools to ensure seamless executive operations. This is a premier opportunity for an experienced assistant to significantly contribute to executive effectiveness and drive strategic initiatives from a remote location.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, anticipating needs and resolving conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Prepare, review, and edit confidential documents, reports, and presentations.
• Screen and prioritize communications, acting as a gatekeeper for executive access.
• Organize and manage executive-level meetings, including preparation of materials and follow-up actions.
• Handle sensitive information with the highest degree of discretion and confidentiality.

Requirements

• Minimum of 7 years of experience supporting C-suite executives in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational skills, meticulous attention to detail, and proactive problem-solving abilities.
• Superior written and verbal communication skills, with a professional demeanor.
• Proven ability to handle multiple priorities and meet tight deadlines in a remote setting.

Benefits

• Highly competitive salary commensurate with experience.
• Full remote work arrangement offering ultimate flexibility.
• Comprehensive executive health, dental, and vision benefits.
• Generous paid time off and opportunities for professional development.
• Access to resources supporting a productive and efficient remote work setup.