Executive Assistant

iStaff (Pty) Ltd; Gauteng; On-site; ZAR 300,000 - 550,000; Full time

Job summary

iStaff (Pty) Ltd seeks an experienced Executive Assistant to support senior management in Gauteng. The role requires a degree and extensive experience in high-pressure environments with diary management, travel coordination, and cross-functional support.

The ideal candidate has 7+ years supporting senior leaders, 5+ years as an EA, excellent typing and proofreading skills, and prior involvement with consulting or retainer-based recruiting. Flexibility to handle long hours is expected.

Qualifications

• Undergraduate degree required.
• Proficient in Microsoft applications at intermediate to advanced level.
• Experience proofreading and editing documents.
• Typing speed of 50–60+ wpm.
• Experience in transcribing dictation.
• At least 7 years in senior management level environments.
• At least 5 years in a similar EA role.
• Consulting or retainer-based executive recruiting experience preferred.
• Ability to work under pressure and meet tight deadlines.
• Strong attention to detail and mature handling of stress.

Responsibilities

• Internal and external diary management.
• Liaising with internal and external stakeholders.
• Travel arrangements (local and international).
• Prepare expense reports and ensure accurate allocation of client-related expenses.
• Provide assistance to QA, social functions, front desk and IT as needed.
• Manage projects from start to finish to ensure high quality delivery.
• Proactively communicate with various clients.

Skills

Microsoft Office

Proofreading

Typing 50–60 wpm

Transcription

Executive recruiting experience

Attention to detail

Stressing under pressure

Education

Undergraduate degree

Job description

Minimum Requirements

• An undergraduate degree
• Proficient in Microsoft applications -Intermediate to Advanced level
• Experience proofreading and editing of documents
• Typing speed of 50 to 60+ wpm
• Experience in transcribing dictation
• At least 7years working for senior management level in an organisation
• At least 5 years experience in a similar role, as an EA
• Prior experience with a consulting or retainer-based executive recruiting is firm preferred
• You will need to come out of a highly pressurised environment where you've had to manage tight deadlines
• You must be very detailed in what you do
• You must have a mature personality and be able to handle stress
• You will be a fast learner
• Able to understand volumes, working under pressure and have attention to detail
• Be solid with working to tight deadlines and working through volumes of paper and working independently
• Able to work long hours

Duties and Responsibilities:

• Internal and external diary management
• Liaising with internal and external stakeholders
• Travel arrangements (local and international)
• Prepare expense reports and ensure accuracy of the allocation of client-related expenses
• Provie assistance to: QA, social functions, front desk and IT as needed
• See projects from start to finish and ensure they run to a high quality and smoothly
• Proactively communicating with various clients