EXECUTIVE PERSONAL ASSISTANT

Dante Personnel; South Africa; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Dante Personnel Cape Town is seeking an experienced Personal Assistant to provide comprehensive secretarial and administrative support to senior executives. The role requires managing calendars, arranging complex travel, preparing meeting packs, and producing accurate minutes while handling confidential information with discretion.

You will coordinate cross-functional interactions, prioritize competing tasks, and ensure smooth day-to-day operations in a dynamic environment.

Qualifications

• Matric with a Diploma in Business or Secretarial Administration.
• 5+ years as Personal Assistant, including senior executive support.
• Proficient in Microsoft Office and SharePoint.
• Strong prioritization and coordination under pressure.
• Clear written and verbal communication skills.
• Meticulous attention to detail and accuracy.
• Anticipate needs and deliver proactive solutions.
• Navigate digital tools and systems to improve efficiency.
• Prepare meeting packs, take minutes and follow up actions.
• Handle sensitive information with integrity.
• Assist with property and assets administration and compliance.
• Support general office admin and travel arrangements.
• Arrange travel itineraries and event planning support.
• Act as first point of contact for internal and external stakeholders.
• Draft and proofread documents and reports with precision.

Responsibilities

• Provide high-level PA support to senior executives.
• Coordinate calendars, meetings and travel logistics.
• Prepare meeting packs and record accurate minutes.
• Manage confidential information with discretion.
• Assist with office administration and asset management.
• Draft, edit and file important documents and reports.
• Liaise with stakeholders to ensure smooth operations.
• Identify process improvements and implement practical solutions.

Skills

Prioritization

Executive support

Communication

Time management

Problem solving

Attention to detail

Stakeholder management

Adaptability

Education

Matric

Diploma in Business or Secretarial Administration

Tools

Microsoft Office

SharePoint

Job description

Minimum requirements:

• Matric plus a Diploma in Business or Secretarial Administration


• Minimum 5 years of experience as a Personal Assistant, with atleast 3 years of supporting executives at a senior level


• Proficient in Microsoft Office, SharePoint


• Exceptional ability to prioritize, coordinate and keep everything running smoothly under pressure


• Clear, professional and confident in both written and verbal interactions


• Meticulous attention to detail and accuracy in every task


• Anticipate needs, tackles challenges head on and brings creative solutions to the table


• Comfortable navigating digital tools and systems to enhance efficiency


• Prepare comprehensive meeting packs, take accurate minutes and follow up on actions items to ensure progress


• Handle sensitive information with the utmost professionalism and integrity


• Manage property and assets administration, ensuring compliance and efficiency


• Assist with general office administration and operational tasks to keep business moving


• Arrange travel itineraries, book accommodations and support event planning for seamless experiences


• Act as first point of contact for internal and externals stakeholders


• Draft, proofread, and manage documents and reports with precision and attention to detail


• Anticipate needs, resolve issues proactively, and bring creative solutions to the table

Consultant: Amelia Dienie - Dante Personnel Cape Town