Executive Assistant

iStaff Recruitment; Johannesburg; Hybrid; ZAR 280,000 - 520,000; Full time

Job summary

iStaff Recruitment is seeking an experienced Executive Assistant to support two directors in a fast-paced corporate environment in Johannesburg. The role covers busy diary management, travel planning, expense accuracy, and cross-functional liaison.

You will need to stay detail-oriented, handle pressure, and work 2-3 days in the office. A degree or diploma and 5+ years as an EA are required, with proficiency in Microsoft Office and strong proofreading/typing skills.

Qualifications

• An undergraduate degree or diploma is required.
• Proficient in Microsoft Office at intermediate to advanced level.
• Well spoken and articulate.
• Experience proofreading and editing documents.
• Typing speed of 50–60+ wpm.
• Experience transcribing dictation.
• At least 5 years as an EA in a corporate setting.
• Experience with consulting or retainer-based executive recruitment is preferred.

Responsibilities

• EA to 2 Directors.
• Internal and external diary management.
• Liaising with internal and external stakeholders.
• Travel arrangements (local and international).
• Prepare expense reports and ensure accuracy of client-related expenses.
• Provide assistance to QA, social functions, front desk and IT as needed.
• See projects from start to finish and ensure they run to a high quality and smoothly.
• Proactively communicating with various clients.

Skills

EA experience

Well spoken

Proofreading

Transcribing dictation

Typing speed 50-60 wpm

Microsoft Office

Education

Undergraduate degree or diploma

Tools

Microsoft Office

Job description

Minimum Requirements

• A suitable undergraduate degree or diploma


• Proficient in Microsoft applications -Intermediate to Advanced level


• Well spoken


• Experience proofreading and editing of documents


• Typing speed of 50 to 60+ wpm


• Experience in transcribing dictation


• At least 5 years working as an EA in a corporate setting


• Prior experience with a consulting or retainer-based executive recruiting is firm preferred

Other Requirements

• You will need to come out of a highly pressurised environment where you've had to manage tight deadlines


• You are very detailed in what you do


• You have a mature personality and be able to handle stress


• You are a fast learner


• Understand volumes, working under pressure


• Able to work to tight deadlines and working through volumes of paper


• Can work independently


• Able to work long hours when needed


• Position required you to work 2-3 days in the office as needed

Duties and Responsibilities

• EA to 2 Directors


• Internal and external diary management


• Liaising with internal and external stakeholders


• Travel arrangements (local and international)


• Prepare expense reports and ensure accuracy of the allocation of client-related expenses


• Provide assistance to: QA, social functions, front desk and IT as needed


• See projects from start to finish and ensure they run to a high quality and smoothly


• Proactively communicating with various clients