Executive Administrative Assistant (Remote)

Placements24; Gqeberha; Hybrid; ZAR 1,184,000 - 1,861,000; Full time

Benefits offered by this job

Remote work environment

Competitive salary

Professional development

Technology stipend

Home office support

Job summary

Placements24 is seeking a highly experienced Executive Administrative Assistant to support our senior leadership team in a fully remote setting. The role requires exceptional organizational skills, discretion, and a proactive, problem-solving approach to manage calendars, communications, and travel arrangements.

You will be the right hand to our executives, drafting documents, coordinating cross-border travel, and ensuring seamless operations in a remote-first culture that values trust and

Qualifications

• 7+ years of high-level administrative support to senior executives.
• Remote/virtual work experience preferred.
• Strong written and verbal communication with discretion.
• Experience coordinating international travel is a plus.

Responsibilities

• Manage and coordinate complex calendars for multiple C-suite executives.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Act as gatekeeper and liaison, prioritizing access to executives.
• Handle confidential information with discretion.
• Conduct research and compile data for meetings and projects.
• Coordinate executive expense reports and reimbursements.
• Support virtual and in-person executive events or offsites.
• Maintain organized digital and physical filing systems.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Research

Expense reporting

Virtual collaboration tools

Education

Bachelor's degree

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a highly experienced and polished Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This role is exclusively remote, requiring a dedicated professional who can manage executive schedules, communications, and administrative tasks with utmost efficiency and discretion from their home office. You will be the right hand to our executives, anticipating needs, problem-solving proactively, and ensuring seamless operations. The ideal candidate possesses exceptional organizational abilities, strong communication skills, and a proven track record of supporting high-level individuals in a demanding environment. We foster a remote-first culture that values trust, autonomy, and results, providing the tools and support necessary for our team members to thrive. This is a critical role that demands a high level of professionalism and a commitment to excellence in a fully virtual setting.

Key Responsibilities

• Manage and coordinate complex calendars for multiple C-suite executives, including scheduling meetings, calls, and appointments.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Act as a gatekeeper and liaison, managing incoming communications and prioritizing access to executives.
• Handle confidential and sensitive information with the utmost discretion.
• Conduct research and compile data for various projects and meetings.
• Organize and manage executive expense reports and reimbursements.
• Coordinate logistics for virtual and, when necessary, in-person executive events or offsites.
• Anticipate needs and proactively address potential issues before they arise.
• Maintain organized digital and physical (if applicable) filing systems for executive records.

Requirements

• Minimum of 7 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Superior written and verbal communication skills, with a professional and confident demeanor.
• High degree of discretion, judgment, and problem-solving ability.
• Ability to work independently with minimal supervision and maintain a high level of productivity.
• Must have a reliable high-speed internet connection and a dedicated, professional home office setup.
• Experience managing complex international travel arrangements.
• A proactive, service-oriented attitude with the ability to adapt to changing priorities.
• Bachelor's degree or equivalent practical experience is highly desirable.

Benefits

• Our client offers a highly competitive salary and a comprehensive benefits package tailored for remote employees.
• Enjoy the flexibility and work-life balance of a fully remote position.
• Access to ongoing professional development and training programs will support your career growth.
• Be part of a forward-thinking organization that champions remote work and values its employees.
• We provide a technology stipend and home office support.
• This is an exceptional opportunity to work closely with influential leaders and contribute directly to the strategic success of the company.
• Join a team that emphasizes collaboration, efficiency, and mutual respect in a virtual environment.
• Your contributions will be recognized and rewarded.