Senior Executive Administrative Assistant (Remote)

Placements24; Sandton; Híbrido; ZAR 600.000 - 1.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Competitive salary

Professional development

Discretionary bonuses

Descripción de la vacante

Placements24 is seeking an exceptionally experienced Senior Executive Administrative Assistant to support our C-suite in a fully remote role. You will manage complex calendars, coordinate international travel, and prepare confidential documents and presentations to enable strategic focus at the top levels.

Ideal candidates are proactive, detail-oriented, with a sophisticated understanding of executive support in financial services, remote-first experience, and a proven ability to handle highly

Formación

• 10+ years of experience supporting C-suite executives (finance/investment preferred).
• Expertise in calendar management and travel coordination.
• Outstanding organizational and time-management skills.
• Advanced MS Office and Google Workspace proficiency.
• Ability to handle confidential information with discretion.
• Self-directed, proactive, remote-first work experience.
• Bachelor's degree in Business Administration preferred.

Responsabilidades

• Manage complex calendars for multiple senior executives.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and proofread confidential documents and reports.
• Coordinate board meetings and executive retreats.
• Serve as liaison with internal and external stakeholders.
• Maintain filing systems and manage expense reporting.
• Anticipate executives' needs and optimize productivity.

Conocimientos

Executive support

Calendar management

Travel coordination

Confidentiality

Written & verbal communication

Remote work proficiency

Stakeholder liaison

Educación

Bachelor's degree in Business Administration

Herramientas

Microsoft Office

Google Workspace

Descripción del empleo

About the Role

Our client, a prominent investment management firm, is seeking an exceptionally experienced Senior Executive Administrative Assistant to provide elite-level support to their C-suite executives. This position is 100% remote, offering the convenience and flexibility to work from any location. You will be responsible for managing complex schedules, coordinating high-level meetings, and handling sensitive information with the utmost discretion. We pride ourselves on maintaining a professional, supportive, and results-driven remote work culture. The ideal candidate will be proactive, detail-oriented, and possess a sophisticated understanding of executive support needs within the financial services industry. This role is crucial for enabling our executives to focus on strategic priorities, making it a vital position within our organization. We seek individuals who embody excellence and confidentiality.

Key Responsibilities

• Manage and prioritize complex calendars for multiple senior executives, including scheduling, rescheduling, and anticipating conflicts.
• Arrange intricate domestic and international travel, including flights, accommodation, and detailed itineraries.
• Prepare, edit, and proofread confidential correspondence, reports, presentations, and financial documents.
• Coordinate and manage board meetings, executive retreats, and other high-profile events, including logistics and follow-up.
• Act as a primary liaison between executives and internal/external stakeholders, exercising sound judgment and diplomacy.
• Handle sensitive and confidential information with the highest level of discretion and integrity.
• Conduct research and prepare summaries on various topics as requested by executives.
• Manage expense reporting and other administrative tasks efficiently.
• Proactively anticipate executive needs and offer solutions to optimize their time and productivity.
• Maintain organized digital and physical filing systems for executive records.

Requirements

• A minimum of 10 years of experience providing dedicated administrative support to C-suite executives, preferably in finance or investment management.
• Proven ability to manage complex, dynamic schedules and travel arrangements.
• Exceptional organizational, time management, and prioritization skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Superior written and verbal communication skills, with a strong command of business etiquette.
• Demonstrated experience handling highly confidential and sensitive information.
• A proactive, resourceful, and problem-solving mindset.
• Experience working in a remote-first environment is essential.
• Ability to work independently and anticipate needs without constant supervision.
• Bachelor's degree in Business Administration or a related field is preferred.

Benefits

• Exceptional salary and comprehensive benefits package.
• Opportunity to work remotely for a prestigious firm.
• Professional development and continuous learning opportunities.
• A supportive and high-achieving remote work culture.
• Direct impact on the efficiency and success of senior leadership.
• Discretionary bonuses and other incentives.