Remote Executive Administrative Coordinator

Placements24; Rustenburg; Híbrido; ZAR 240.000 - 480.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Fully remote position

Competitive remuneration

Remote work technology support

Learning & development opportunities

Collaborative virtual environment

Descripción de la vacante

Placements24 is seeking a dedicated Remote Executive Administrative Coordinator to support its senior executive team. This fully remote role requires exceptional organizational skills, discretion, and the ability to manage complex schedules across time zones.

You will prepare documents, coordinate meetings, travel, and expense reporting while maintaining confidential files and supporting ad-hoc projects. The ideal candidate has 5+ years in admin support, with remote experience and advanced MS

Formación

• Minimum 5 years in an administrative support role, including senior executives.
• Proven ability to manage complex schedules and calendars.
• Strong written and verbal communication with high discretion.

Responsabilidades

• Manage complex executive calendars across multiple time zones.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Organize virtual meeting logistics and distribute materials.
• Screen and direct communications to appropriate executives.
• Coordinate travel arrangements, including flights and accommodation.
• Maintain confidential files and records with accuracy and security.
• Process expense reports and assist with budget tracking.
• Conduct preliminary research for executive decision-making.
• Identify and resolve administrative issues proactively.
• Support ad-hoc projects requiring administrative expertise.

Conocimientos

Organization

Communication

Discretion

Multitasking

Independent work

Herramientas

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Slack

Descripción del empleo

About the Role

Our client, a leading consultancy firm, is actively seeking a dedicated and highly efficient Remote Executive Administrative Coordinator to provide essential support to their senior executive team. This position is structured as a fully remote role, allowing the successful candidate to contribute impactful administrative services from the convenience of their home office. The core focus of this role is to ensure seamless operational support, meticulous organization of executive schedules, and effective communication across various levels of the organization. We are looking for a candidate who possesses outstanding organizational capabilities, a proactive mindset, and the ability to manage a diverse range of administrative tasks with precision and discretion. This is a unique chance to join a globally recognized firm and play a critical part in facilitating executive operations in a remote-first capacity.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and calls across multiple time zones.
• Prepare, proofread, and edit correspondence, reports, presentations, and other critical documents.
• Organize and manage virtual meeting logistics, ensuring all participants have the necessary information and access.
• Serve as a key point of contact, screening and directing communications to appropriate individuals.
• Coordinate executive travel arrangements, including flights, accommodation, and ground transportation, as needed.
• Maintain confidential files and records with a high degree of accuracy and security.
• Process expense reports and assist with budget tracking for executive activities.
• Conduct preliminary research and gather information for executive decision-making.
• Proactively identify and resolve administrative issues before they escape.
• Support the executive team with ad-hoc projects and tasks requiring administrative expertise.

Requirements

• Minimum of 5 years of experience in an administrative support role, with at least 2 years supporting senior executives.
• Demonstrated experience working effectively in a remote or hybrid environment is essential.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong understanding of virtual collaboration tools such as Zoom, Microsoft Teams, and Slack.
• Excellent organizational skills, with a proven ability to multitask and prioritize effectively.
• Superior written and verbal communication skills.
• Exceptional interpersonal skills and the ability to maintain professional relationships.
• High level of discretion, integrity, and ability to handle confidential information.
• Must be a self-starter, capable of working independently and managing workload autonomously.
• Detail-oriented with a commitment to producing high-quality work.

Benefits

• Fully remote position offering significant flexibility.
• Competitive remuneration package.
• Opportunity to support high-level executives in a reputable international firm.
• Access to advanced remote work technologies and support systems.
• Continuous learning and development opportunities tailored for remote professionals.
• A collaborative and supportive virtual work environment.
• Contribution to a culture that values efficiency and professional support.