Executive Administrative Specialist

Placements24; Centurion; Remote; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Fully remote work

Professional development

Flexible schedule

Job summary

Placements24 is seeking an Executive Administrative Specialist to provide high-level support to our senior leadership team in a fully remote role. You will manage complex calendars, coordinate international travel, prepare executive communications, and maintain confidential information with discretion.

The ideal candidate is highly organized, excels at written and verbal communication, and can work autonomously in a fast-paced, remote environment while contributing to strategic initiatives.

Qualifications

• 5+ years experience as an Executive Administrative Assistant or similar high-level role.
• Exceptional organizational and time-management skills with remote work experience.
• Proficiency in Microsoft Office and virtual collaboration tools.
• Excellent written and verbal communication; handling confidential information.

Responsibilities

• Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and conflict resolution.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare, review, and edit executive-level correspondence, reports, presentations, and other documents.
• Serve as a primary point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
• Organize and manage virtual meetings, ensuring all necessary participants are invited and materials are distributed.
• Maintain highly organized and confidential digital filing systems.
• Assist with the preparation and submission of expense reports.
• Conduct research and prepare summaries on various topics as needed.
• Proactively identify and address potential issues to ensure seamless operations for executives.
• Support special projects and initiatives as assigned by senior leadership.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Job description

About the Role

Our client, a leading innovator in its field, is seeking a highly skilled and proactive Executive Administrative Specialist to provide high-level support to its senior leadership team. This role is fully remote, offering the successful candidate the flexibility to work from anywhere while contributing significantly to the organization's success. The ideal candidate will be exceptionally organized, possess outstanding communication abilities, and have a proven track record of managing complex schedules and confidential information. This is an exceptional opportunity to join a forward-thinking company and make a substantial impact from a remote setting. As this is a fully remote role, adaptability and strong self-management skills are paramount for success.

Key Responsibilities

• Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and conflict resolution.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare, review, and edit executive-level correspondence, reports, presentations, and other documents.
• Serve as a primary point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
• Organize and manage virtual meetings, ensuring all necessary participants are invited and materials are distributed.
• Maintain highly organized and confidential digital filing systems.
• Assist with the preparation and submission of expense reports.
• Conduct research and prepare summaries on various topics as needed.
• Proactively identify and address potential issues to ensure seamless operations for executives.
• Support special projects and initiatives as assigned by senior leadership.

Requirements

• Extensive experience (5+ years) as an Executive Administrative Assistant or in a similar high-level support role.
• Exceptional organizational and time-management skills, with a proven ability to manage multiple priorities in a remote environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Superior written and verbal communication skills.
• Demonstrated ability to handle highly sensitive and confidential information with utmost discretion.
• Strong problem-solving skills and a proactive, results-oriented approach.
• Experience managing complex international travel itineraries.
• Ability to work autonomously and exercise sound judgment.
• Comfortable using various digital communication and project management platforms.
• A dedicated remote workspace with reliable internet connectivity.

Benefits

• A competitive annual salary of R .
• Fully remote work arrangement, offering unparalleled flexibility.
• Opportunities for professional development and continuous learning.
• Be part of a dynamic and innovative company culture.
• Contribute directly to executive-level decision-making and strategy.
• Supportive remote team environment with regular virtual interaction.