Senior Executive Assistant

Placements24; Sandton; Hybride; ZAR 600 000 - 1 000 000; Plein temps

Avantages offerts par ce poste

Remote-first culture

Home office stipend

Stock options

Performance bonus potential

Professional development

Generous paid time off

Résumé du poste

Placements24 is seeking a highly skilled Senior Executive Assistant to support our C-suite in a fully remote FinTech environment. You will master complex calendars, coordinate international travel, prepare high-impact documents, and act as a gatekeeper to executives across a distributed global team.

The role demands exceptional organization, discretion, and proactive problem solving, with the flexibility and autonomy required to thrive remotely.

Qualifications

• 8+ years of progressive experience as an executive assistant to C-suite leaders.
• Proven ability to manage complex calendars and international travel for multiple executives.
• Advanced MS Office and virtual collaboration tools proficiency; strong written and verbal communication.

Responsabilités

• Manage complex calendars for multiple C-suite executives with conflict resolution.
• Coordinate international travel, including flights, accommodation, visas, and itineraries.
• Prepare, proofread, and edit confidential reports, presentations, and correspondence.
• Serve as primary liaison between executives and stakeholders, handling communications professionally.
• Organize high-level meetings including board meetings and investor calls.
• Handle confidential information with discretion and integrity.
• Conduct research and compile information to support decision-making.
• Manage expense reporting and process invoices for the executive team.
• Anticipate executive needs and take proactive steps to address them.
• Streamline administrative processes and propose remote-work innovations.

Connaissances

Calendar management

Travel coordination

Microsoft Office

Communication

Discretion & confidentiality

Time management

Remote work

Presentation prep

Formation

Bachelor's degree in Business Administration or related field

Outils

Slack

Zoom

Asana

Trello

Outlook

Excel

PowerPoint

Description du poste

About the Role

Our client, a visionary FinTech company operating entirely remotely, is seeking a highly skilled and exceptionally organized Senior Executive Assistant to provide comprehensive support to its C-suite executives. This role is critical for ensuring the seamless execution of executive functions and maintaining efficient communication channels within a distributed global team. The ideal candidate will possess impeccable organizational skills, outstanding communication abilities, and a proactive, problem-solving mindset. This is a unique and rewarding opportunity to work with innovative leadership in a cutting-edge industry, offering the ultimate flexibility of a fully remote position. We are looking for an individual who is a master of managing complex schedules, coordinating international travel, and handling sensitive information with the utmost discretion. The successful candidate will act as a crucial gatekeeper and facilitator for the executive team, ensuring their time is optimized and their priorities are met effectively. We foster a culture of high performance, autonomy, and continuous improvement, and we seek individuals who thrive in such an environment. This role demands a professional who can anticipate needs, take initiative, and consistently deliver exceptional support, regardless of geographical location. We are committed to building a world-class remote team and providing the necessary tools and support for success.

Key Responsibilities

• Manage and maintain complex, multifaceted calendars for multiple C-suite executives, ensuring optimal scheduling and conflict resolution.
• Coordinate all aspects of executive travel, including international flights, accommodation, visas, and detailed itineraries.
• Prepare, proofread, and edit a wide range of documents, including confidential reports, presentations, and correspondence with exceptional accuracy.
• Act as a primary point of contact and liaison between executives and internal/external stakeholders, managing communications professionally.
• Organize and coordinate high-level meetings, including board meetings, executive team syncs, and investor calls, ensuring all logistical aspects are covered.
• Handle highly confidential and sensitive information with the utmost discretion and integrity.
• Conduct research, gather data, and compile information to support executive decision-making and project initiatives.
• Manage expense reporting and process invoices accurately and efficiently for the executive team.
• Anticipate the needs of the executives and proactively take steps to address them, often before being asked.
• Streamline administrative processes and propose innovative solutions to improve executive efficiency in a remote setting.

Requirements

• Minimum of 8 years of progressive experience as an Executive Assistant or Senior Executive Assistant, supporting C-suite level executives, ideally within the technology or finance sector.
• Proven track record of managing complex calendars and coordinating international travel for multiple executives simultaneously.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools (e.g., Slack, Zoom, Asana, Trello).
• Exceptional organizational, time management, and multitasking skills, essential for remote work success.
• Superior written and verbal communication skills, with impeccable attention to detail and a professional demeanor.
• Demonstrated ability to handle confidential information with the highest level of discretion and trustworthiness.
• Strong problem-solving skills, resourcefulness, and the ability to work independently with minimal supervision.
• Experience in preparing high-impact presentations and managing projects is a significant advantage.
• Bachelor's degree in Business Administration or a related field is preferred.
• Adaptability to a fast-paced, dynamic, and fully remote work environment.

Benefits

• Our client offers an exceptional compensation package, including a highly competitive salary and potential for performance-based bonuses.
• Comprehensive health, dental, and vision insurance are provided.
• Significant stock options are part of the remuneration.
• Opportunities for continuous professional development, training, and career advancement are abundant.
• Enjoy the unparalleled flexibility and autonomy of a fully remote role.
• Access to a generous home office stipend and technology allowance.
• Be part of a dynamic, innovative, and rapidly growing FinTech company.
• Generous paid time off and holidays are standard.
• We foster a collaborative and supportive remote work culture where employee contributions are highly valued.