Remote Administrative Executive Assistant

Placements24; East London; Hybride; ZAR 480 000 - 720 000; Plein temps

Avantages offerts par ce poste

Full remote work

Competitive salary

Flexible schedule

Professional development

Global exposure

Résumé du poste

Placements24 is seeking a highly capable Remote Administrative Executive Assistant to support the executive leadership team in a FinTech environment. You will manage complex calendars, prepare confidential documents, coordinate virtual meetings, and liaise with stakeholders from a remote setting.

The ideal candidate has 8+ years of executive support experience, excels at organization and communication, and can operate independently with discretion.

Qualifications

• 8+ years of executive support experience, preferably with C-suite executives.
• Experience working fully remotely in a tech/finance environment.
• Excellent organizational, time management and prioritization skills.

Responsabilités

• Manage and coordinate complex calendars for multiple executives, including meetings and travel across time zones.
• Prepare, review and proofread confidential documents and presentations with high accuracy.
• Coordinate virtual executive meetings, agendas, minutes and action items.
• Act as liaison between executives and stakeholders with diplomacy and efficiency.
• Handle confidential information with discretion and integrity.
• Conduct online research and prepare summaries for executive review.

Connaissances

Executive support

Calendar management

Travel coordination

Communication

Formation

Bachelor's degree in Business Administration

Outils

Microsoft Office

Slack

Zoom

Microsoft Teams

Description du poste

About the Role

Our client, a cutting-edge FinTech company, is actively seeking a highly competent and proactive Remote Administrative Executive Assistant to provide elite-level support to their executive leadership team. This role is crucial for ensuring the seamless operation of executive functions, managing complex schedules, and facilitating critical communications from a remote setting. The ideal candidate will be an exceptional organizer, a proactive problem-solver, and possess the utmost discretion and professionalism. As a remote-first position, this opportunity offers significant flexibility and autonomy, allowing you to contribute from anywhere.

Key Responsibilities

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel across various time zones.
• Prepare, review, and proofread confidential executive correspondence, reports, presentations, and other critical documents with meticulous accuracy.
• Organize and facilitate virtual executive meetings, including preparing agendas, taking detailed minutes, and tracking action items.
• Act as a primary liaison between executives and internal/external stakeholders, managing communications with diplomacy and efficiency.
• Handle highly sensitive and confidential information with the utmost discretion and integrity.
• Conduct online research, compile data, and prepare summaries or presentations for executive review.
• Coordinate virtual onboarding processes and administrative needs for new executive hires.
• Manage and organize digital filing systems, ensuring information is easily accessible and secure.
• Anticipate the needs of the executives and proactively offer solutions to enhance their productivity and effectiveness.
• Assist with travel arrangements, expense reporting, and other administrative tasks as required for remote executives.

Requirements

• Extensive experience (8+ years) as an Executive Assistant, particularly supporting C-suite executives in a technology or finance-related industry.
• Proven experience working successfully in a fully remote capacity.
• Exceptional organizational, time management, and prioritization skills, with the ability to manage competing demands.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and expert use of virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
• Superior written and verbal communication skills, with a keen eye for detail and professional etiquette.
• Demonstrated ability to handle confidential information with the highest level of discretion and ethical conduct.
• Highly self-motivated, proactive, and able to work independently with minimal supervision.
• Reliable high-speed internet connection and a dedicated, distraction-free home office environment are mandatory.
• A Bachelor's degree in Business Administration or a related field is a significant advantage.

Benefits

• Highly competitive executive-level salary and potential for performance-based bonuses.
• Full remote work flexibility, enabling a global reach and excellent work-life balance.
• Opportunity to work at the forefront of the FinTech industry with innovative technologies.
• Access to cutting-edge virtual collaboration tools and platforms.
• Continuous learning and professional development opportunities.
• Supportive and dynamic remote work culture.
• Contribution to the strategic direction of a rapidly growing company.