Remote Executive Administrative Assistant

Placements24; Klerksdorp; Remote; ZAR 320,000 - 520,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development via online学习

Job summary

Placements24 seeks a Remote Executive Administrative Assistant to support senior leadership from home. The role requires exceptional organization, proactive communication, and autonomy to manage complex schedules and coordinate virtual meetings across time zones.

The ideal candidate will handle confidential information, screen communications, and provide seamless operational support in a remote-first culture. A high level of professionalism and discretion is essential.

Qualifications

• Experience supporting senior leadership in fast-paced environments.
• Proven ability to manage complex calendars and travel logistics.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong discretion handling confidential information.

Responsibilities

• Manage and optimize complex calendars for multiple executives.
• Coordinate materials for virtual meetings and distribute to participants.
• Screen and route emails, calls, and messages; prioritize urgent requests.
• Arrange domestic and international travel logistics (flights, hotels, visas).
• Prepare, edit, and proofread confidential reports and presentations.
• Process expense reports and track departmental budgets with accuracy.
• Conduct research and compile information for executives as needed.
• Maintain organized digital filing and data security.
• Liaise with internal and external stakeholders to support executives.
• Anticipate needs and proactively identify solutions to boost productivity.

Skills

Executive support

Calendar management

Travel coordination

Communication

Independent work

Problem-solving

Education

High school diploma

Tertiary qualification desirable

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

About the Role

Our client is seeking a highly skilled and motivated Remote Executive Administrative Assistant to provide comprehensive support to senior leadership from the comfort of their own home. This is a fully remote position, demanding exceptional organizational skills, proactive communication, and a high degree of autonomy. The successful candidate will manage complex schedules, coordinate virtual meetings, handle sensitive communications, and ensure seamless operational support across various time zones. If you are a self-starter with a proven track record in executive support and thrive in a remote work environment, this is an exceptional opportunity to join a forward-thinking organization without geographical limitations. We are looking for an individual who can seamlessly integrate into a remote-first culture and deliver outstanding results.

Key Responsibilities

• Manage and optimize complex calendars for multiple executives, including scheduling, rescheduling, and conflict resolution.
• Coordinate and prepare materials for virtual meetings, ensuring all participants have necessary information.
• Handle incoming and outgoing communications via email, phone, and other digital platforms, screening and prioritizing as needed.
• Arrange domestic and international travel logistics, including flights, accommodations, and visa arrangements.
• Prepare, edit, and proofread reports, presentations, and other confidential documents.
• Process expense reports and manage departmental budgets with meticulous accuracy.
• Conduct research and compile information on various topics as directed by executives.
• Maintain organized digital filing systems and ensure data security.
• Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Anticipate needs and proactively identify solutions to support executive productivity.

Requirements

• Extensive experience as an Executive Administrative Assistant or in a similar high-level support role.
• Proven ability to manage complex schedules and prioritize tasks in a remote setting.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaborative tools (e.g., Zoom, Microsoft Teams).
• Outstanding written and verbal communication skills, with a professional demeanor.
• Demonstrated ability to work independently with minimal supervision and maintain a high level of productivity.
• Strong problem-solving skills and a proactive, results-oriented approach.
• High school diploma required; a relevant tertiary qualification or certification is highly desirable.
• Experience managing sensitive and confidential information with absolute discretion.
• Comfortable navigating and utilizing various digital communication and project management platforms.
• Demonstrated reliability and commitment to meeting deadlines.

Benefits

• This role offers a competitive salary and a comprehensive benefits package, including health insurance, paid time off, and opportunities for ongoing professional development through online courses and virtual conferences.
• Enjoy the flexibility and autonomy of a fully remote position, allowing for an excellent work-life balance.
• Join a dynamic and collaborative team that embraces remote work and values its employees' contributions.
• Our client is committed to fostering a positive and inclusive virtual work environment, providing the tools and support necessary for success from anywhere.