Executive Administrative Assistant

Placements24; Upington; Hybrid; ZAR 780,000 - 980,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, and vision insurance

Professional development opportunities

Supportive work culture in Upington

Job summary

Placements24 in Upington seeks an experienced Executive Administrative Assistant to support senior leadership. The role involves managing complex calendars, arranging travel, and preparing high-level documents with discretion.

Applicants should have 7+ years in similar roles, strong MS Office skills, and excellent communication. Hybrid work is offered to balance office and remote duties in Upington.

Qualifications

• 7+ years of experience in an executive support role.
• Advanced proficiency in Microsoft Office Suite and calendar management tools.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Manage and coordinate complex executive calendars, prioritizing appointments and meetings effectively.
• Arrange domestic and international travel, including flights, accommodation, and detailed itineraries.
• Prepare, proofread, and finalize correspondence, reports, presentations, and other documents for senior executives.
• Act as a primary liaison between executives and internal/external stakeholders, managing communications professionally.
• Organize and manage executive events, board meetings, and strategic planning sessions.
• Handle confidential information with the highest level of discretion and integrity.

Skills

Executive calendar management

Travel coordination

Written and verbal communication

Discretion and judgment

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a highly professional and experienced Executive Administrative Assistant to provide dedicated support to senior leadership in Upington, Northern Cape . This critical role involves managing complex schedules, coordinating high-level meetings, and handling sensitive communications with utmost discretion. The ideal candidate is proactive, impeccably organized, and possesses exceptional judgment and problem-solving skills. Join a reputable organization where you will play an integral part in facilitating executive efficiency and contributing to strategic objectives in the Upington area.

Key Responsibilities

• Manage and coordinate complex executive calendars, prioritizing appointments and meetings effectively.
• Arrange domestic and international travel, including flights, accommodation, and detailed itineraries.
• Prepare, proofread, and finalize correspondence, reports, presentations, and other documents for senior executives.
• Act as a primary liaison between executives and internal/external stakeholders, managing communications professionally.
• Organize and manage executive events, board meetings, and strategic planning sessions.
• Handle confidential information with the highest level of discretion and integrity.

Requirements

• Extensive experience (7+ years) as an Executive Administrative Assistant or in a similar high-level support role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational, time management, and multitasking capabilities.
• Superior written and verbal communication skills, with keen attention to detail.
• Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
• Experience in project coordination and event planning is highly valued.

Benefits

• A leading salary package commensurate with extensive experience.
• Hybrid work model offering a blend of office and remote flexibility.
• Comprehensive medical, dental, and vision insurance.
• Significant opportunities for professional development and continuous learning.
• A dynamic and supportive work culture in Upington .