Executive Corporate Secretary & Admin Specialist

Time Personnel; Wes-Kaap; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Time Personnel is recruiting for a capable secretary/administrative assistant to support a client in the Western Cape. The ideal candidate holds Matric or equivalent, a secretarial or office administration certificate or diploma, and about 3 years of experience in a secretarial, receptionist or administrative role.

Excellent English skills and proficient MS Office or Google Workspace are essential. You will manage diaries, draft correspondence, take minutes, file documents, handle travel

Qualifications

• Matric or equivalent.
• Secretarial or Office Administration certificate or diploma or equivalent experience.
• Excellent written and verbal English with a professional tone.
• Proficiency in Microsoft Office (Word, Outlook, Excel) or Google Workspace.
• Good typing speed and accuracy.
• Experience in a corporate or professional services environment.
• Experience taking minutes.
• Basic bookkeeping or expense-handling knowledge.
• Familiarity with CRM or document management systems.

Responsibilities

• Answer and screen telephone calls and emails, directing enquiries to the right person.
• Draft, proofread and send routine letters, emails and documents for management.
• Maintain team's diaries, schedule meetings and send reminders.
• Take minutes and notes at meetings and circulate them promptly.
• Prepare, format and file documents, reports and presentations.
• Maintain accurate filing systems and client records.
• Receive visitors and corporate clients courteously and professionally.
• Order office supplies and liaise with suppliers.
• Assist with travel bookings, expense claims and basic document tracking.
• Handle confidential information with discretion.
• Support senior administrators and other departments with ad hoc tasks.

Skills

Typing speed

English proficiency

Office software

Note taking

Education

Matric or equivalent

Secretarial/Office Admin certificate or diploma

Tools

Microsoft Office

Google Workspace

CRM

Document management systems

Job description

Time Personnel is recruiting for a capable secretary/administrative assistant to support a client in the Western Cape. The ideal candidate holds Matric or equivalent, a secretarial or office administration certificate or diploma, and about 3 years of experience in a secretarial, receptionist or administrative role.

Excellent English skills and proficient MS Office or Google Workspace are essential. You will manage diaries, draft correspondence, take minutes, file documents, handle travel