Executive Secretary & Office Operations Lead

Interdot Solutions; eMalahleni; On-site; ZAR 134,000 - 223,000; Full time

Job summary

Interdot Solutions is seeking a proactive secretarial/administrative assistant to support the manager and department, coordinating meetings and compiling materials. The role also focuses on delivering efficient customer service and managing a complete filing system.

The ideal candidate will have two years of related experience, an NQF4-level certificate, and knowledge of company policies. You will be part of a team ensuring smooth office operations and accurate data handling.

Qualifications

• Two years of Secretarial or administration-related experience
• Certificate in Secretarial/Administration or Human Science at NQF4 with 120 points
• Knowledge of the company's policies and procedures
• Leadership: team player, motivating teams, coaching and mentoring

Responsibilities

• Provide secretarial and administration support to the manager and section
• Provide a one-stop customer/client service
• Provide a general office administrative function
• Process data from the information system
• Screening and guiding manager's appointments and calendar
• Organising and arranging meetings, conferences and events
• Taking minutes at meetings
• Handle customer complaints and ensure speedy resolution
• Maintain filling and retrieval system
• Process data reports and verify information in systems

Skills

Secretarial skills

Administrative support

Customer service

Data entry

Filing

Meeting coordination

Minutes taking

Education

NQF4/NSC3/Grade12/Certificate in Secretarial Administration

Job description

Interdot Solutions is seeking a proactive secretarial/administrative assistant to support the manager and department, coordinating meetings and compiling materials. The role also focuses on delivering efficient customer service and managing a complete filing system.

The ideal candidate will have two years of related experience, an NQF4-level certificate, and knowledge of company policies. You will be part of a team ensuring smooth office operations and accurate data handling.