Executive Corporate Secretary & Admin Coordinator

Time Personnel; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Time Personnel is seeking an organised Corporate Secretary to provide day-to-day administrative and secretarial support to the management team in Cape Town CBD. The role includes handling routine correspondence, filing, appointment scheduling and general office coordination.

Requirements include matric, a secretarial or office administration qualification, 3 years’ relevant experience, excellent English, strong MS Office or Google Workspace skills, minutes taking, basic bookkeeping knowledge and

Qualifications

• Matric or equivalent qualification.
• 3 years’ experience in a secretarial, receptionist or administrative role.
• Excellent written and verbal English, with a professional tone.
• Proficiency in Microsoft Office (Word, Outlook, Excel) or Google Workspace.
• Good typing speed and accuracy.
• Experience in a corporate or professional services environment.
• Experience taking minutes.
• Basic bookkeeping or expense-handling knowledge.
• Familiarity with CRM or document management systems.

Responsibilities

• Answer and screen telephone calls and emails, directing enquiries to the right person
• Draft, proofread and send routine letters, emails and documents on behalf of management
• Maintain team’s diaries, schedule meetings and send reminders
• Take minutes and notes at meetings and circulate them promptly
• Prepare, format and file documents, reports and presentations
• Maintain accurate electronic and paper filing systems and client records
• Receive visitors and corporate clients courteously and professionally
• Order office supplies and liaise with suppliers
• Assist with travel bookings, expense claims and basic document tracking
• Handle confidential information with discretion
• Support senior administrators and other departments with ad hoc tasks

Skills

English proficiency

Minutes taking

Typing speed

Discretion

Confidential handling

Education

Secretarial/Office Admin certificate

Tools

Microsoft Office

Google Workspace

Job description

Time Personnel is seeking an organised Corporate Secretary to provide day-to-day administrative and secretarial support to the management team in Cape Town CBD. The role includes handling routine correspondence, filing, appointment scheduling and general office coordination.

Requirements include matric, a secretarial or office administration qualification, 3 years’ relevant experience, excellent English, strong MS Office or Google Workspace skills, minutes taking, basic bookkeeping knowledge and