Events Coordinator

Obrien Recruitment; Cape Town; On-site; ZAR 220,000 - 320,000; Full time

Job summary

Obrien Recruitment is seeking an experienced Events Coordinator in Cape Town to provide administrative, logistical, and technical support to the Events Manager. The role covers planning and delivery for in-person, hybrid, and virtual events with a focus on attendee experience.

The ideal candidate will have a qualification in events or related fields and prior experience in event coordination, with strong organisational and communication skills and the ability to manage multiple priorities.

Qualifications

• Qualification in Events Management or related field.
• Experience coordinating or administering events.
• Experience with in-person, hybrid, and virtual events.
• Proficiency with Zoom and Microsoft Teams.
• Strong organisational and administrative skills.
• Detail-oriented with ability to meet deadlines.
• Proactive, professional and service-oriented approach.

Responsibilities

• Provide administrative and logistical support to the Events Manager.
• Assist with planning, coordination, and execution of events.
• Coordinate logistics for in-person, hybrid, and virtual events.
• Provide technical support for online events on Zoom and Teams.
• Coordinate event registrations, attendee management, and related admin.
• Liaise with stakeholders, suppliers, and service providers.
• Manage event-related communications and logistics.
• Ensure operational requirements are delivered on time.
• Maintain accurate event documentation and records.
• Contribute to delivering a professional attendee experience.

Skills

Organisational skills

Administrative skills

Communication skills

Stakeholder engagement

Multitasking / time management

Education

Events Management

Hospitality

Administration

Tools

Zoom

Microsoft Teams

Job description

Location: Mowbray, Cape Town
Department: Events
Employment Type: Full-time
An established organisation is seeking an experienced Events Coordinator to provide administrative, logistical, and technical support to the Events Manager.
The successful candidate will play a key role in ensuring the smooth planning and delivery of events, effective stakeholder engagement, and a high-quality experience for attendees and members across in-person, hybrid, and virtual events.

Key Responsibilities

• Provide administrative and logistical support to the Events Manager
• Assist with the planning, coordination, and execution of events
• Coordinate logistics for in-person, hybrid, and virtual events
• Provide technical support for online events hosted on Zoom and Microsoft Teams
• Coordinate event registrations, attendee management, and related administration
• Liaise with internal and external stakeholders, suppliers, and service providers
• Manage event-related communication and logistics
• Ensure all operational requirements are coordinated effectively and delivered on time
• Assist with resolving logistical and technical issues during eventsMaintain accurate event documentation and records
• Contribute to delivering a professional and positive attendee experience
• Relevant qualification in Events Management, Hospitality, Marketing, Administration, or a related field
• Previous experience in event coordination or event administration
• Experience supporting in-person, hybrid, and/or virtual events
• Working knowledge of Zoom and Microsoft Teams
• Strong organisational and administrative skills
• Excellent attention to detail
• Strong communication and stakeholder engagement skills
• Ability to manage multiple priorities and meet deadlines
• Proactive, professional, and service-oriented approach