Event Coordinator - Sports Events

Placements24; Cape Town; Hybrid; ZAR 280,000 - 420,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Performance bonuses

Medical aid

Provident fund

Team culture

Job summary

Placements24 seeks a highly organized Event Coordinator to manage a portfolio of sporting events in Cape Town. You will oversee all logistics from planning and vendor management to on-site coordination and post-event analysis to ensure memorable, brand-aligned events.

The role offers a hybrid work model, with opportunities to work on high-profile events in Leisure & Sports, and includes comprehensive medical aid and provident fund contributions.

Qualifications

• Proven experience as an Event Coordinator or similar role.
• Strong understanding of the Leisure & Sports industry and event planning principles.
• Excellent organizational and time management skills with meticulous attention to detail.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work under pressure and manage multiple priorities.
• Strong negotiation and communication skills for vendor and stakeholder management.

Responsibilities

• Plan, organize, and execute various sports events, ensuring all logistical requirements are met.
• Source and manage relationships with vendors, suppliers, and contractors, negotiating favorable terms.
• Develop detailed event schedules, budgets, and run sheets, ensuring adherence to timelines and financial constraints.
• Coordinate on-site event operations, including venue setup, registration, catering, and staffing.
• Liaise with marketing and communications teams to promote events and manage attendee engagement.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports for stakeholders.

Skills

Event planning

Vendor management

Budgeting

On-site coordination

Stakeholder communication

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and proactive Event Coordinator to manage and execute a portfolio of sporting events in the beautiful city of Cape Town . This role involves overseeing all logistical aspects of events, from initial planning and vendor management to on-site coordination and post-event analysis. You will work closely with internal teams and external stakeholders to ensure seamless, memorable, and successful events that align with our client's brand and objectives in the competitive Leisure & Sports sector. The ideal candidate thrives in a fast-paced environment and possesses exceptional attention to detail.

Key Responsibilities

• Plan, organize, and execute various sports events , ensuring all logistical requirements are met.
• Source and manage relationships with vendors, suppliers, and contractors, negotiating favorable terms.
• Develop detailed event schedules, budgets, and run sheets, ensuring adherence to timelines and financial constraints.
• Coordinate on-site event operations, including venue setup, registration, catering, and staffing.
• Liaise with marketing and communications teams to promote events and manage attendee engagement.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports for stakeholders.

Requirements

• Proven experience as an Event Coordinator or in a similar event management role.
• Strong understanding of the Leisure & Sports industry and event planning principles.
• Excellent organizational and time management skills, with meticulous attention to detail.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work effectively under pressure and manage multiple competing priorities.
• Strong negotiation and communication skills for vendor and stakeholder management.

Benefits

• Competitive salary and potential for performance bonuses.
• Hybrid work model offering flexibility between office and remote work.
• Opportunities to work on high-profile sporting events in Cape Town .
• Comprehensive medical aid and provident fund contributions.
• A vibrant and supportive team culture within the thriving sports and events industry.