Event Planning Manager - Hospitality

Placements24; Bloemfontein; Hybrid; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Hybrid work model

Professional development

Industry events

Brand reputation

Job summary

Placements24 in South Africa seeks an Event Planning Manager to lead their hospitality events division in Welkom. You will conceptualize, plan, and execute a range of events, from intimate gatherings to large functions, coordinating with clients, vendors, and internal teams.

This role offers a hybrid work model, opportunities for professional development, and the chance to shape memorable experiences for a premier hospitality provider in the Free State.

Qualifications

• Minimum of 5 years of experience in event planning.
• Experience in hospitality or catering preferred.
• Strong vendor negotiation and client relations.
• Excellent organisational skills and attention to detail.
• Proficient with event management software and MS Office.

Responsibilities

• Conceptualize, plan, and execute a variety of hospitality events from start to finish.
• Manage event budgets, track expenses, and ensure profitability while maintaining quality.
• Source and negotiate with vendors including caterers, decorators, entertainers, and AV providers.
• Develop detailed event timelines, floor plans, and run sheets for on-site execution.
• Liaise with clients throughout the planning process and manage expectations.
• Supervise on-site event staff and volunteers to ensure exceptional service.

Skills

Vendor management

Budget management

Negotiation

Event coordination

Tools

Event management software

Job description

About the Role

Our client is looking for a detail-oriented and creative Event Planning Manager to lead their hospitality events division in Welkom. This role involves conceptualizing, planning, and executing a diverse range of events, from intimate gatherings to large-scale functions. You will work closely with clients to understand their vision, manage budgets, coordinate with vendors, and ensure flawless execution on the day. This position offers a unique opportunity to shape memorable experiences for clients, manage a dynamic team, and contribute to the success of a premier hospitality provider in the Free State, blending strategic planning with hands-on event management.

Key Responsibilities

• Conceptualize, plan, and execute a variety of hospitality events, ensuring they meet client objectives and brand standards.
• Manage event budgets meticulously, tracking expenses and ensuring profitability while maintaining quality.
• Source and negotiate with vendors, including caterers, decorators, entertainers, and AV providers.
• Develop detailed event timelines, floor plans, and run sheets for seamless on-site execution.
• Liaise with clients throughout the planning process, providing regular updates and managing expectations.
• Supervise on-site event staff and volunteers to ensure exceptional service delivery and guest satisfaction.

Requirements

• Minimum of 5 years of experience in event planning, preferably within the hospitality or catering industry.
• Proven ability to manage multiple complex events simultaneously, from conception to completion.
• Excellent negotiation, vendor management, and client relationship skills.
• Strong understanding of event logistics, including venue selection, layout design, and production.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in event management software and Microsoft Office Suite.

Benefits

• Competitive salary and bonus structure reflecting the importance of the role.
• Hybrid work model offering a balance between office-based collaboration and remote flexibility.
• Opportunities for professional development and attending industry events.
• Be part of a well-respected hospitality brand recognized for excellence in Welkom.
• A creative and dynamic work environment where you can leave your mark on unforgettable events.