Event Coordinator - Catering

Placements24; Bloemfontein; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Bonus opportunities

Flexible hybrid work

Variety of events

Collaborative team environment

Training & development

Job summary

Placements24 in Welkom is seeking a detail-oriented Event Coordinator to manage logistics and execution of catering events across the Free State. You will be the primary client contact, coordinating from inquiry to final delivery, liaising with kitchen and service teams, managing budgets, and ensuring a seamless, high‑quality event experience for every client.

This role offers a flexible hybrid work arrangement within a collaborative team.

Qualifications

• Proven experience in event planning, coordination, or a similar role, preferably within catering/hospitality.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication and interpersonal skills capable of building rapport with clients and teams.
• Proficiency in event management software and standard office applications.
• Ability to stay calm and solve problems under pressure.
• Customer-centric approach with commitment to high-quality service.

Responsibilities

• Liaise directly with clients to understand event requirements, budgets, and preferences.
• Develop detailed event plans, including timelines, staffing schedules, menu selections, and logistics.
• Coordinate with kitchen and service teams to ensure flawless execution on event day.
• Manage event budgets, track expenses, and process invoices.
• Oversee on-site event setup and execution, troubleshooting issues as they arise.
• Maintain strong relationships with clients, suppliers, and venue partners.

Skills

Event planning

Coordination

Client communication

Time management

Problem solving

Customer service

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client is looking for a detail-oriented and proactive Event Coordinator to manage the logistics and execution of diverse catering events in Welkom . This role requires a blend of organizational prowess, client-facing skills, and a keen understanding of catering operations to ensure successful and seamless events. You will be the primary point of contact for clients, coordinating all aspects from initial inquiry to final execution, ensuring client satisfaction and upholding the company's reputation for excellence in the Free State region.

Key Responsibilities

• Liaise directly with clients to understand event requirements, budgets, and preferences, providing expert guidance.
• Develop detailed event plans, including timelines, staffing schedules, menu selections, and logistical arrangements.
• Coordinate with the kitchen and service teams to ensure all catering aspects are executed flawlessly on the day of the event.
• Manage event budgets, track expenses, and process invoices to ensure financial accuracy.
• Oversee on-site event setup and execution, troubleshooting any issues that arise to ensure a positive client experience.
• Maintain strong relationships with clients, suppliers, and venue partners to facilitate smooth operations.

Requirements

• Proven experience in event planning, coordination, or a similar role, preferably within the catering or hospitality industry.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and teams.
• Proficiency in event management software and standard office applications.
• Ability to remain calm and problem-solve effectively under pressure.
• A customer-centric approach with a commitment to delivering high-quality service.

Benefits

• Competitive salary and potential for performance-based bonuses.
• Flexible hybrid work arrangement.
• Opportunities to work on a wide variety of exciting events.
• A collaborative and supportive team environment.
• Access to ongoing training and professional development.