Event Planner - Large Scale Functions

Placements24; Mtubatuba Local Municipality; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Salary bonuses

Health benefits

Professional development

High-profile events

Supportive team

Job summary

Placements24 is seeking a highly organized Event Planner to manage large-scale functions in Richards Bay. You will oversee the full event lifecycle, from concept to on-site execution, ensuring flawless delivery for corporate galas and social celebrations.

With a minimum of five years' experience, you will manage budgets, source and negotiate with vendors, and collaborate with clients to exceed expectations in a fast-paced environment, supporting the company's growing event portfolio.

Qualifications

• Minimum of 5 years' experience in event planning.
• Strong portfolio of large-scale events.
• Budget management and vendor negotiation experience.
• Excellent organizational and client management skills.
• Proficiency in event management software and MS Office.

Responsibilities

• Conceptualize, plan, and execute large-scale events with meticulous detail.
• Develop detailed proposals with budgets, timelines, and staffing plans.
• Source, negotiate with, and manage third-party vendors (caterers, decorators, entertainment).
• Conduct site visits and client meetings, providing expert advice.
• Oversee setup, execution, and breakdown, ensuring schedule adherence.
• Manage client expectations and resolve issues during planning.

Skills

Event planning

Budget management

Vendor negotiation

Client management

Organizational skills

Communication

Event software

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client seeks a highly organized and creative Event Planner to manage large-scale functions and banqueting services in Richards Bay . This role is central to delivering memorable and flawlessly executed events for a diverse clientele, ranging from corporate galas to significant social celebrations. The successful candidate will be responsible for the entire event lifecycle, from initial concept development and client consultation to vendor management, budget control, and on-site execution. You will be an ambassador for our client's brand, ensuring exceptional service delivery and client satisfaction in a fast-paced, demanding environment, contributing significantly to the company's event portfolio and revenue streams.

Key Responsibilities

• Conceptualize, plan, and execute a variety of large-scale events, ensuring all details are managed meticulously.
• Develop detailed event proposals, including budgets, timelines, and staffing plans.
• Source, negotiate with, and manage third-party vendors (e.g., caterers, decorators, entertainment).
• Conduct site visits and client meetings, providing expert advice and solutions.
• Oversee event setup, execution, and breakdown, ensuring smooth operations and adherence to schedule.
• Manage client expectations and resolve any issues that may arise during the event planning process.

Requirements

• Minimum of 5 years' experience in event planning , with a strong portfolio of large-scale events.
• Demonstrated ability in budget management and vendor negotiation.
• Excellent organizational, communication, and client management skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A proactive attitude and a passion for creating exceptional event experiences.

Benefits

• Competitive salary and attractive performance bonuses.
• Comprehensive health and wellness benefits.
• Opportunities for professional development and attending industry trade shows.
• Manage high-profile events and work with a diverse clientele.
• A dynamic and challenging work environment with a supportive team.