Event Logistics Coordinator

Placements24; Bloemfontein; Hybrid; ZAR 260,000 - 360,000; Part time

Benefits offered by this job

Competitive contract rate

Flexible remote working arrangements

Exposure to a variety of virtual andhy

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Job summary

Placements24 is seeking a meticulous Event Logistics Coordinator to oversee virtual and hybrid events from a remote-based hub. You will coordinate platforms, speakers, and technical support while liaising with AV and platform providers to ensure timely delivery.

The role focuses on remote execution with on-site support as needed, requiring strong organizational skills, proactive problem-solving, and excellent vendor communication to deliver seamless event experiences for clients.

Qualifications

• Proven experience in event logistics or coordination for virtual or hybrid events.
• Excellent organizational and project management abilities.
• Strong vendor communication and negotiation skills.

Responsibilities

• Coordinate and manage all logistics for virtual and hybrid events, including platform setup, speaker coordination, and technical support liaison.
• Liaise with external vendors (e.g., AV, virtual platform providers, event suppliers) to negotiate contracts and ensure timely delivery of services.
• Develop and maintain detailed event schedules , run sheets, and critical path timelines.
• Manage event inventory, shipping, and returns for any physical components required for hybrid events.
• Provide real-time support during events, responding promptly to logistical issues and facilitating resolutions.

Skills

Organizational skills

Communication

Vendor negotiation

Project management

Remote collaboration

Tools

Event management software

Virtual platform tools

Job description

About the Role

Our client is seeking a meticulous and proactive Event Logistics Coordinator to manage the intricate logistical details of their upcoming virtual and hybrid events. This role is primarily remote, focusing on coordinating all necessary resources, vendors, and schedules to ensure seamless event execution from a distance. You will be the central point of contact for managing supplier communications, tracking deliverables, and troubleshooting logistical challenges that may arise. This is a fantastic opportunity for a highly organized individual to contribute to the success of impactful events while enjoying the flexibility of a remote role, based conceptually from Bloemfontein .

Key Responsibilities

• Coordinate and manage all logistics for virtual and hybrid events, including platform setup, speaker coordination, and technical support liaison.
• Liaise with external vendors (e.g., AV, virtual platform providers, event suppliers) to negotiate contracts and ensure timely delivery of services.
• Develop and maintain detailed event schedules , run sheets, and critical path timelines.
• Manage event inventory, shipping, and returns for any physical components required for hybrid events.
• Provide real-time support during events, responding promptly to logistical issues and facilitating resolutions.

Requirements

• Proven experience in event logistics or coordination, preferably with virtual or hybrid events.
• Exceptional organizational and project management skills.
• Strong communication and negotiation abilities, with experience managing vendors.
• Proficiency in event management software and virtual collaboration tools.
• Ability to work independently and manage multiple tasks in a fast-paced, deadline-driven environment.

Benefits

• Competitive contract rate commensurate with experience.
• Flexible remote working arrangements.
• Exposure to a variety of exciting virtual and hybrid events.
• Opportunity to work with a dynamic and growing event management company.
• Gain valuable experience in cutting-edge event logistics.