Event Coordinator - Sports & Leisure

Placements24; Bloemfontein; Hybrid; ZAR 360,000 - 520,000; Full time

Job summary

Placements24 in Bloemfontein is seeking an organized Event Coordinator to plan and execute sports and leisure events across the region. The role blends office planning with on-site management to ensure seamless operations from concept to post-event analysis.

You will manage budgets, vendor relationships, schedules, and logistics, collaborate with communications for promotions, and be willing to travel locally and work evenings and weekends as needed.

Qualifications

• 3+ years experience in event planning and coordination.
• Strong understanding of event logistics, vendor management, and budget control.
• Excellent organizational, time management, and problem-solving skills.
• Proficiency in event management software and standard office apps.

Responsibilities

• Plan, coordinate, and execute a diverse range of sports and leisure events.
• Source and manage relationships with vendors, suppliers, and venues.
• Develop event budgets, track expenses, and ensure adherence to guidelines.
• Create detailed event schedules, floor plans, and run sheets for smooth execution.
• Manage on-site event operations, troubleshooting issues and ensuring participant satisfaction.
• Coordinate marketing and promotional activities for events with the communications team.

Skills

Event planning

Vendor management

Budgeting

Logistics

Organizational skills

Communication

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client is seeking a highly organized and proactive Event Coordinator to manage the planning and execution of sports and leisure events in and around Bloemfontein . This role requires meticulous attention to detail, excellent vendor management skills, and the ability to coordinate logistics for a variety of events, from local tournaments to larger community gatherings. You will be responsible for ensuring seamless event operations, from initial concept and budgeting through to on-site execution and post-event analysis. This position offers a great opportunity to contribute to the vibrant sports scene in the region, with a blend of office-based planning and on-site event management.

Key Responsibilities

• Plan, coordinate, and execute a diverse range of sports and leisure events, managing all logistical aspects.
• Source and manage relationships with vendors, suppliers, and venues to ensure quality services and cost-effectiveness.
• Develop event budgets, track expenses, and ensure adherence to financial guidelines.
• Create detailed event schedules, floor plans, and run sheets for smooth execution.
• Manage on-site event operations, troubleshooting any issues that arise and ensuring participant satisfaction.
• Coordinate marketing and promotional activities for events in collaboration with the communications team.

Requirements

• Proven experience (3+ years) in event planning and coordination, preferably within the sports or leisure industry.
• Strong understanding of event logistics, vendor management, and budget control.
• Excellent organizational, time management, and problem-solving skills.
• Proficiency in event management software and standard office applications.
• Ability to work collaboratively and communicate effectively with diverse stakeholders.
• Willingness to travel locally and work flexible hours, including evenings and weekends, as needed in Bloemfontein .

Benefits

• Competitive annual salary with potential for performance-based bonuses.
• Hybrid work model offering a balance between office and remote work.
• The opportunity to organize exciting sports and leisure events in Bloemfontein .
• Access to professional development and networking opportunities.
• A dynamic and supportive team environment.