Event Coordinator - Luxury Events

Placements24; Sandton; Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Incentives and growth opportunities

Prestigious events experience

Collaborative work environment

Job summary

Placements24 in Sandton seeks a highly organized Event Coordinator specializing in luxury events to lead planning, vendor management, and on-site execution of high-profile functions. You will translate client visions into seamless experiences, manage budgets, timelines, and teams, and ensure flawless delivery from concept to post-event evaluation.

This role requires creativity, meticulous attention to detail, strong interpersonal skills, and the ability to thrive under pressure, including

Qualifications

• Proven experience in event planning and coordination, with luxury/high-end events.
• Strong understanding of event logistics, budgeting, and vendor management.
• Excellent communication, negotiation, and interpersonal skills.

Responsibilities

• Plan and execute luxury events including corporate functions, social gatherings, and brand activations.
• Source and manage relationships with vendors such as caterers, decorators, entertainers and AV providers.
• Develop detailed event budgets and manage expenditures to ensure profitability.
• Create event timelines and manage all logistical aspects from start to finish.
• Oversee event setup, execution, and breakdown to ensure seamless operations.
• Liaise with clients to understand their vision and ensure all requirements are met.
• Develop concepts and themes aligned with luxury standards.
• Conduct post-event evaluations and reporting for improvements.
• Ensure compliance with health, safety, and licensing regulations.
• Maintain a network of high-quality event suppliers.

Skills

Event planning

Vendor management

Budgeting

Communication

Multitasking

Detail oriented

Education

Bachelor's degree in Event Management

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client is seeking a highly organized and creative Event Coordinator with a specialization in luxury events to join their team in Sandton . This role is responsible for the meticulous planning, execution, and successful delivery of high-profile events, ensuring an unparalleled experience for clients and guests. You will manage all aspects of event logistics, from conceptualization and vendor management to on-site coordination and post-event analysis. The ideal candidate will possess a strong understanding of the luxury market, impeccable attention to detail, and exceptional interpersonal skills. This position requires a blend of hands-on execution and strategic oversight, offering a dynamic and challenging opportunity within the vibrant hospitality sector of Sandton.

Key Responsibilities

• Plan and execute a diverse range of luxury events, including corporate functions, social gatherings, and exclusive brand activations.
• Source and manage relationships with vendors, including caterers, decorators, entertainment, and AV providers.
• Develop detailed event budgets and manage expenditures to ensure profitability.
• Create event timelines and manage all logistical aspects from start to finish.
• Oversee event setup, execution, and breakdown, ensuring seamless operations.
• Liaise with clients to understand their vision and ensure all event requirements are met.
• Develop creative concepts and themes for events that align with luxury standards.
• Conduct post-event evaluations and reporting to identify areas for improvement.
• Ensure compliance with all health, safety, and licensing regulations.
• Maintain an extensive network of high-quality event suppliers.

Requirements

• Proven experience in event planning and coordination, with a focus on luxury or high-end events.
• Strong understanding of event logistics, budgeting, and vendor management.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to manage multiple projects simultaneously and thrive under pressure.
• Creative flair and a keen eye for detail.
• Proficiency in event management software and Microsoft Office Suite.
• A professional and polished demeanor.
• Experience in the hospitality or luxury goods sector is preferred.
• Bachelor's degree in Event Management, Marketing, Hospitality, or a related field is desirable.
• Flexibility to work evenings, weekends, and holidays as dictated by event schedules.

Benefits

• Our client offers a competitive salary, performance-based incentives, and opportunities for significant professional growth within the luxury event industry.
• This role provides the chance to work on prestigious events and contribute to memorable experiences for discerning clientele in Sandton .
• Benefit from a dynamic and collaborative work environment that fosters creativity and excellence.
• Enjoy being part of a team that sets the standard for luxury event management, with a commitment to high-quality execution and client satisfaction.