Event Coordinator - Catering Focus

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Collaborative team

Exposure to diverse events

Job summary

Placements24 in Rustenburg is seeking an organised Event Coordinator with a catering focus to plan, coordinate and execute diverse events. You will liaise with clients, the culinary team and service staff to deliver memorable experiences.

The role requires strong communication, multitasking and proactive problem-solving, with hands-on on-site management and adherence to budgets to ensure client satisfaction.

Qualifications

• Proven experience as an Event Coordinator or similar role, preferably with catering.
• Strong organizational and time-management skills, managing multiple projects.
• Excellent communication, negotiation, and interpersonal abilities.
• Proficiency in event management software and standard office applications.
• Proactive and adaptable attitude for handling unexpected challenges.
• Passion for delivering exceptional client experiences and high-quality events.

Responsibilities

• Manage end-to-end planning and execution of catering events, from client consultation to post-event follow-up.
• Coordinate with clients to understand requirements, offering tailored menu suggestions and service options.
• Liaise with kitchen and service teams to ensure orders are accurate and prepared/served as planned.
• Develop event timelines, staffing schedules, and logistics for smooth operations on the day.
• Oversee on-site event setup and execution, manage staff, and troubleshoot issues.
• Maintain records of event details, client communications, and budget adherence.

Skills

Event planning

Communication

Organizational skills

Negotiation

Interpersonal skills

Problem-solving

Tools

Event management software

Job description

About the Role

Our client is seeking an organized and detail-oriented Event Coordinator with a specialization in catering services for their operations in Rustenburg . You will be responsible for planning, organizing, and executing a variety of catering events, ensuring seamless coordination between clients, the culinary team, and service staff. This role demands excellent communication skills, a proactive approach to problem-solving, and a keen eye for detail to ensure every event is a resounding success. You will play a key role in client satisfaction and the smooth running of our catering division.

Key Responsibilities

• Manage the end-to-end planning and execution of catering events, from initial client consultation to post-event follow-up.
• Coordinate with clients to understand their event requirements, offering tailored menu suggestions and service options.
• Liaise with the kitchen and service teams to ensure all food and beverage orders are accurate and prepared/served according to plan.
• Develop event timelines, staffing schedules, and logistical plans to ensure smooth operations on the day.
• Oversee on-site event setup and execution, managing staff and troubleshooting any issues that may arise.
• Maintain accurate records of event details, client communications, and budget adherence.

Requirements

• Proven experience as an Event Coordinator or in a similar role, preferably with a focus on catering.
• Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event management software and standard office applications.
• A proactive and adaptable attitude, capable of handling unexpected challenges.
• Passion for delivering exceptional client experiences and high-quality events.

Benefits

• Competitive salary and benefits package.
• Opportunity to work on diverse and exciting events.
• A supportive and collaborative team environment.
• Exposure to all facets of the catering and event management industry.
• Potential for career growth within the organization.