Document Control Specialist: Junior to Intermediate

Marvel Placement Consultants; Johannesburg; On-site; ZAR 900,000 - 1,300,000; Full time

Job summary

Marvel Placement Consultants is hiring a Senior Document Controller in Johannesburg to lead project documentation and controls. You will manage document registers, revisions, and distribution, ensuring accurate, accessible records for stakeholders and audits.

The role requires extensive experience and is based at the client's offices in Bryanston. Responsibilities include maintaining control procedures, supporting admin and project registers, and producing project reports.

Qualifications

• Relevant qualification in Document Control, Project Administration, Business Administration, Office Administration, Project Management or related field.
• 25 years' experience in Document Control, Project Administration or a similar project support role.
• Experience in mining, engineering, construction, EPCM or project environments is preferred.
• Hands-on document control and document management experience.
• Strong knowledge of document registers, version control, distribution and filing procedures.
• Experience handling technical and project documentation.
• MS Office proficiency, especially Excel and Word.
• Experience with document or project management systems is advantageous.
• Willing to work full-time from the client's offices in Bryanston, Johannesburg.

Responsibilities

• Maintain and manage project document control systems and processes.
• Maintain accurate document registers and databases.
• Receive, register, distribute and track project documentation.
• Ensure documents are correctly named, numbered, filed and version-controlled.
• Manage document revisions and ensure latest approved versions are available to stakeholders.
• Maintain electronic and hard-copy filing systems.
• Track document submissions, reviews, approvals and outstanding documentation.
• Distribute controlled documents to internal and external stakeholders.
• Archive obsolete or superseded documents appropriately.
• Assist with documenting control procedures per project requirements.
• Ensure project documentation is complete and accessible.
• Assist with document audits and information retrieval as required.
• Provide admin support to the project team and maintain project registers, trackers and schedules.
• Prepare and distribute meeting documentation and minutes as required.
• Support Senior Document Controller with project administration.

Skills

Document control knowledge

Version control

Filing procedures

Education

Qualification in Document Control / Project Administration / Business Administration / Office Administration / Project Management or related field

Tools

Microsoft Excel

Microsoft Word

Document management systems

Project management systems

Job description

Marvel Placement Consultants is hiring a Senior Document Controller in Johannesburg to lead project documentation and controls. You will manage document registers, revisions, and distribution, ensuring accurate, accessible records for stakeholders and audits.

The role requires extensive experience and is based at the client's offices in Bryanston. Responsibilities include maintaining control procedures, supporting admin and project registers, and producing project reports.