Senior Document Controller

HR Talent Partner SA; Somerset West; On-site; ZAR 420,000 - 640,000; Full time

Job summary

HR Talent Partner SA in Somerset West is helping a renowned manufacturing engineering company find a Senior Document Controller to join the Helderberg area on a full-time basis. You will safeguard document integrity, control records, and ensure traceability across the product lifecycle, aligning with QMS and regulatory requirements.

You will manage customer and supplier documentation, review workflows, support audits, and drive improvements to document-control processes while guiding junior

Qualifications

• Minimum 8 years in document control, senior/coordinator experience.
• Knowledge of ISO 9001 and ISO 19475 standards and best practices.
• Experience handling technical/client documentation through lifecycle.
• Proficient with document/records management systems (PLMS/EDMS).
• Ability to manage identification, metadata, revision control and approvals.
• Experience supporting audits and compliance activities.
• South African citizenship required.

Responsibilities

• Manage customer and supplier documentation to ensure accuracy, traceability and on-time delivery.
• Maintain integrity and traceability of controlled documents and records throughout product lifecycles.
• Review documents for compliance with procedures, templates and approval workflows.
• Identify improvements to document-control processes, workflows and reporting.

Skills

Document control

Quality standards

Regulatory compliance

Process improvement

Audits

Education

Grade 12

Tools

PLMS/EDMS

Job description

Senior Document Controller job vacancy in Somerset West.

A renowned Manufacturing Engineering company is looking for a Senior Document Controller to join their team on a full-time permanent basis in the Helderberg Area.

Position Overview:

Ensure the integrity, accuracy, and traceability of all controlled documents, records, and technical data throughout the product lifecycle, supporting compliance with company standards, customer requirements, documentation management system, quality management system, and applicable regulatory frameworks.

Position Responsibilities:

• Customer/Supplier:
  • Ensure that customer deliverable documentation is managed accurately, complete, traceable, and delivered within agreed timeframes.
  • Maintain a professional and responsive document-control service that supports customer requirements and expectations.
• Internal:
  • Maintain the integrity, accuracy, and traceability of controlled documents and configuration records throughout the product or project lifecycle.
  • Review documents for compliance with document-control procedures, Identification standards, templates and approval workflows.
  • Maintain and support applied documentation management principle.
• Innovation and learning:
  • Identify and recommend improvements to document-control processes, workflows, templates, systems, and reporting methods

Position Requirements:

• Grade 12
• Minimum of 8 years’ relevant document control experience, including experience in a senior, coordinating, or high-responsibility document control capacity
• Knowledge of Quality and Documentation Management Standards (ISO 9001, ISO 19475) and best practices
• Experience managing technical, product deliverable and client interfacing documentation throughout the document lifecycle as well as any non-technical documentation.
• Experience using a Product Lifecycle Management System (PLMS) or Electronic Document Management System (EDMS) or similar document and records management systems.
• Experience controlling document identification, metadata, revision control, approvals, distribution, notification, retrieval, retention, and archiving.
• Experience maintaining document registers and ensuring the accuracy, integrity, accessibility, and traceability of controlled documents.
• Experience working in accordance with internal procedures, customer requirements, quality standards, and applicable regulatory requirements.
• Experience supporting internal and external audits, document reviews, and compliance activities.
• Experience identifying, document control gaps and contributing to process, system, and workflow improvements.
• Experience providing technical guidance, coaching, or support to all users of document control systems.
• Only open to South African citizens.