Quality Document Controller

West Coast Personnel; Johannesburg; On-site; ZAR 250,000 - 420,000; Full time

Job summary

West Coast Personnel seeks an experienced Document Controller to manage engineering drawings, specifications and quality records. You will control document numbering, revisions and version control while ensuring accurate archiving and distribution to project teams and stakeholders.

You will prepare and track formal transmittals, maintain the EDMS and support audits and client handovers, ensuring alignment with ISO 9001 / ISO 19650 standards and project deadlines.

Qualifications

• Must have formal training in Document Control or Quality Management.
• Experience with ISO 9001 and/or ISO 19650 is preferred.
• Strong practical understanding of document and revision control processes.

Responsibilities

• Control engineering drawings, technical specifications and quality documentation.
• Maintain and audit the Document Master Register and EDMS.
• Coordinate documentation between project teams, contractors and external stakeholders.
• Prepare, issue and track transmittals and status reports.
• Support internal and external quality audits and project handovers.

Skills

Document control

Revision control

Organisational skills

Communication skills

Attention to detail

Education

Diploma or degree in Document Control / PQM / Quality Management

Tools

Aconex

SharePoint

Asite

Excel

Job description

What Youll Be Responsible For

Control engineering drawings, technical specifications and quality documentation Manage document numbering, revisions, version control, routing, distribution and archiving Perform quality and metadata checks before documentation is issued Maintain an accurate Document Master Register Maintain and audit the Electronic Document Management System (EDMS) Prepare, issue and track formal transmittals Coordinate documentation between project teams, contractors and external stakeholders Track outstanding submissions, reviews, approvals and rejected workflows Produce weekly and monthly document-control status reports Support internal and external quality audits Compile and index final project handover dossiers and construction/manufacturing data books Ensure documentation complies with required quality procedures and applicable ISO 9001 / ISO 19650 standards

What We Need

Grade 12 / Matric Diploma, degree or formal training in Document Control, Project Information Management or Quality Management 25 years proven Document Controller or Quality Administrator experience Previous exposure to an Engineering, Construction, EPC or Renewable Energy environment strongly preferred Strong practical understanding of document control, revision control and technical documentation Advanced Microsoft Excel skills Experience working with EDMS platforms such as Aconex, SharePoint or Asite Excellent attention to detail and recordkeeping accuracy Strong organisational and communication skillsAbility to work under pressure and manage strict project deadlines Knowledge or training in ISO 9001 and/or ISO 19650 Experience preparing documentation for project completion and client handover